office manager

Government of Canada - Atlantic; Mississauga; On-site; CAD 60,000 - 80,000; Full time

Job summary

A governmental organization in Mississauga is seeking an Office Administrator to manage administrative activities and supervise staff. The ideal candidate will have strong communication skills and be able to work efficiently in a fast-paced environment. A secondary school graduation certificate and 1-2 years of related experience are required. This role demands the ability to meet tight deadlines and maintain attention to detail while managing diverse office tasks.

Qualifications

• 1 year to less than 2 years of experience required.
• Ability to work independently in a fast-paced environment.
• Strong attention to detail and capacity to handle large workload.

Responsibilities

• Establish work priorities and ensure adherence to deadlines.
• Administer policies related to government access to information.
• Oversee and coordinate office administrative procedures.
• Assist in budget preparation and maintain financial controls.

Skills

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Reliability

Ability to multitask

Time management

Adaptability

Team player

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures
• Monitor and evaluate
• Oversee payroll administration

Supervision

• 1 to 2 people

Additional information

• Work conditions and physical capabilities
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Team player