office manager

East Hills Physiotherapy Inc; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

A healthcare organization in Calgary is seeking a skilled Office Administrator to implement and oversee administrative procedures. You will manage budgets, train staff, and ensure efficient operations within the office. Ideal candidates will have at least 2 years of experience, a relevant diploma, and proficiency with QuickBooks and MS Office software. The position is full-time, permanent, and requires working on-site. Strong interpersonal skills are essential for success in this role.

Qualifications

• 2 years to less than 3 years of experience required.
• Basic security clearance is needed.
• Ability to work independently under pressure.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Train staff on administrative processes.
• Oversee payroll administration.
• Prepare budget and maintain inventory controls.

Skills

Efficient interpersonal skills

Flexibility

Organized

Reliability

Ability to multitask

Time management

Integrity

Team player

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

QuickBooks

MS Excel

MS Office

MS Outlook

MS Windows

MS Word

Spreadsheet

Database software

Job description

Job details

• Salary $36.00 hourly / 40 hours per week
• Terms of employment: Permanent, Full time
• Starts as soon as possible

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

2 years to less than 3 years

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co‑ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Oversee and co‑ordinate office administrative procedures
• Resolve conflict situations
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

Supervision

• 3-4 people
• 5-10 people

Computer and technology knowledge

• QuickBooks
• Spreadsheet
• MS Excel
• MS Office
• MS Outlook
• MS Windows
• MS Word
• Database software

Security and safety

• Basic security clearance

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure

Personal suitability

• Efficient interpersonal skills
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Integrity
• Team player

Who can apply for this job?

You can apply if you are:

• a permanent resident of Canada
• a temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.

Advertised until

2025-12-29