Junior Financial Administration Assistant

StepStones For Youth; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A charitable organization in Toronto is seeking a Finance and Administrative Assistant to support the finance and operations team. This role involves maintaining financial documentation, assisting with QuickBooks Online, and providing general office support. Ideal candidates will have 1–2 years of experience in administrative or finance support, strong attention to detail, and be proficient in Microsoft Office. A commitment to diversity and inclusivity is emphasized.

Qualifications

• 1–2 years of administrative or finance support experience, preferably in a nonprofit setting.
• Strong attention to detail and ability to manage multiple tasks.

Responsibilities

• Maintain digital filing systems for financial documentation.
• Support credit card reconciliation processes and verify documentation.
• Assist during audit preparation and perform other assigned duties.

Skills

Administrative support experience

Familiarity with QuickBooks Online

Attention to detail

Organizational skills

Proficient in Microsoft Office

Tools

QuickBooks Online

Microsoft Office

Job description

Overview

The Organization

StepStones for Youth is an innovative and dynamic charitable organization in Toronto dedicated to providing intervention and sustainable support for children and youth, including many exiting the foster care and group home system. We value and celebrate diversity and are committed to inclusive and barrier-free selection processes and work environments. We encourage applications from all backgrounds and communities and are committed to equity, diversity, and social inclusion within our workforce. Accommodations are provided in accordance with the Ontario Human Rights Code. Our goal is to create positive and meaningful connections, increase school engagement, graduation and post-secondary enrolment, and support stable housing, improved mental and physical health, and strong networks. We adhere to a “whatever it takes” approach to servicing youth and go above and beyond to support their needs.

Position Summary: The Finance and Administrative Assistant supports the finance and operations team with day-to-day administrative tasks, record keeping, data entry, and general office support. This is an ideal role for someone beginning their nonprofit or finance career, looking to grow skills in a mission-driven organization.

Key Responsibilities

• Administrative Support: Maintain up-to-date digital filing systems for financial documentation in SharePoint. Organize and archive receipts, invoices, and financial correspondence. Create automated reports for approval from Senior Bookkeeper and CEO (Board, P&L, Payroll, Cashflow projection, Monthly Housing Report for Bingo).
• Finance Assistance: Provide reconciled data to the Senior Bookkeeper for input into QuickBooks Online in collaboration with the Director of Operations. Support credit card reconciliation processes and verify supporting documentation. Input payments into QuickBooks Online.
• Other Duties: Provide support during audit preparation. Other duties as assigned.

Qualifications

• 1–2 years of administrative or finance support experience (nonprofit setting preferred).
• Strong familiarity with QuickBooks Online or willingness to learn.
• Strong attention to detail and organizational skills.
• Ability to manage multiple administrative tasks and meet deadlines.
• Proficient in Microsoft Office.

Equal Opportunity

StepStones values the unique skills and experiences each individual has to offer and we are committed to creating an inclusive and accessible organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation to participate fully in our recruitment processes, please let us know when you contact us.

StepStones is an equal opportunity employer seeking to live its values in all we do. We are committed to taking proactive steps to provide and create opportunities for historically marginalized groups. We strongly encourage qualified candidates from Indigenous, Black, and other racialized persons, 2SLGBTQI+ people, individuals with disabilities, and other members of marginalized communities to consider working with and for StepStones. We recognize that structural barriers shape experiences and job qualifications, and therefore we seek to use employment equity to evaluate candidates who meet the required qualifications.

We thank all applicants for their interest in this position; however, only those applicants will be selected for an interview will be contacted. No phone calls or in-person submissions, please.