Health Records File Clerk

Interior Health Authority; Cranbrook; On-site; CAD 30,000 - 60,000; Part time

Job summary

A regional healthcare provider is seeking a Casual Health Records File Clerk at East Kootenay Regional Hospital in Cranbrook, BC. The role involves clerical functions related to health record management, including handling admissions, discharges, and ensuring accuracy in patient records. Successful candidates will join a team that offers competitive wages, employer-paid training, and potential career growth opportunities. Join us and explore a rewarding career in a beautiful region of Canada!

Benefits

Competitive wages

Shift premiums

Employer-paid training

Employee & Family Assistance Program

Qualifications

• Experience in clerical roles or health records preferred.
• Ability to perform tasks accurately and efficiently.
• Knowledge of health record management practices.

Responsibilities

• Manage preparation, retrieval, and maintenance of health records.
• Perform health record duties related to patient admissions and discharges.
• Check patient charts for accuracy and completeness.
• Respond to inquiries regarding patient charts.
• Participate in continuous quality improvement activities.

Skills

Attention to detail

Clerical skills

Communication skills

Job description

We are seeking a Casual Health Records File Clerk at East Kootenay Regional Hospital in Cranbrook, BC.

Days of work: Rotating, Monday to Friday, Days

Shift times: 08:00 to 16:00

How will we help you grow?

Join our clerical team as a casual employee, where you’ll enjoy variety, gain valuable experience, and have the chance to grow your career. Work hours range from 0 to 37.5 per week, with shifts available on short notice or pre-scheduled to cover leaves. Many of our team members start in casual roles and transition into permanent positions. Plus, we offer competitive wages, shift premiums, employer-paid training, and an Employee & Family Assistance Program to support you every step of the way.

What will you work on?

This position performs clerical functions related to the preparation, retrieval, distribution and maintenance of health records, such as:

• Performs health record duties related to admissions and discharge of patients such as retrieval and delivery of records, signing in and out of records, sorting and distributing medical reports.
• Performs quantitative analysis by checking patient charts for accuracy and completeness in accordance with established policies, standards and guidelines.
• Sorts, photocopies and distributes reports and records as required/directed.
• Files inpatient, outpatient, emergency and day care visits and associated loose medical reports.
• In accordance with established policies, standards and guidelines retrieves, delivers, and signs out patient health records for various patient care areas (such as Emergency, Ambulatory Care, nursing units, etc.) as requested/directed.
• Answers inquiries regarding patient's charts in accordance established policies, standards and guidelines. Releases patient information to authorized requestors as required/directed by retrieving, photocopying and distributing records or refers to Health Records Administrator in accordance with established procedures.
• Maintains incomplete chart area for physicians and ensures chart completion is performed within a set time frame.
• Pulls designated cases for review by various committees as requested/directed.
• Locates missing charts as requested/directed.
• Orders, receives and obtains department supplies in accordance with established procedures as required.
• Participates in continuous quality improvement activities by performing duties such as providing input/feedback to the Manager on work procedures and opportunities for process improvement.
• Assists with orienting new staff by performing duties such as demonstrating work procedures and demonstrating use of equipment.
• Performs other related duties as assigned.

Explore our extensive benefits, career growth opportunities, and lifestyle in one of the most beautiful and diverse regions of Canada. Ready to love where you live and work? Apply today!