Head Secretary

Waterloo Region District School Board; Kitchener; On-site; CAD 30,000 - 60,000; Full time

Job summary

A regional school board in Kitchener seeks a Head Secretary for a new elementary school opening in fall 2026. This role involves managing school administration, maintaining public relations, and implementing office procedures. Successful candidates will hold a Secondary School Graduation Diploma and have expertise in Aspen Student Information System, Microsoft Office, and G-Suite. The position offers a salary of $29.87–$36.13 per hour for 35 hours a week, 10 months a year, starting March 23, 2026.

Qualifications

• Experience using Aspen for record keeping and data integrity is required.
• Experience in Microsoft Office products in a Windows environment is required.
• Excellent computer and word processing skills are necessary.

Responsibilities

• Maintain good public relations.
• Establish and implement efficient office procedures.
• Monitor school budgets and compile statistics.

Skills

Organizational skills

Time management skills

Interpersonal skills

Attention to detail

Ability to work collaboratively

Communication skills

Education

Secondary School Graduation Diploma

Tools

Aspen Student Information System

Microsoft Office (Word, Excel)

G-Suite

School-Day

K212

Job description

HEAD SECRETARY (E)

NEW ELEMENTARY SCHOOL – Southeast Cambridge (New school scheduled to open in fall 2026)

Educational Services

Applicants will be considered in the following order:

• Qualified permanent ESS/OSSTF Bargaining Unit employees.
• Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees.
• Qualified external applicants (includes employees from other Bargaining Units).

Reporting to the Principal, this position is responsible for supporting the activities of the administrative staff in duties related to the day‑to‑day operation of the school. The successful applicant for this Educational Support Staff position Level E will work 35 hours per week, 10 months per year, effective March 23 2026. This position will most likely be working out of the Education Centre until the school is open.

Salary: $29.87–$36.13 per hour.

Responsibilities

• Maintain good public relations;
• Establish and implement efficient office procedures;
• Receive and initiate communication at the school;
• Liaise with staff at other schools and the Education Centre;
• Monitor school budgets and accounts, compile staffing and enrolment statistics, monthly enrolment reports;
• Create P.O. requisitions and track orders in K212;
• Prepare, check and submit school data;
• Maintain and update the Aspen Student Information system;
• Support the vision, philosophy and procedures of the school;
• Interact effectively with the students, staff and parents in a positive and confident manner;
• Complete any other duties assigned by the principal.

Qualifications

• Secondary School Graduation Diploma is required;
• Experience using the Aspen Student Information System and applying this knowledge to record keeping and maintaining data integrity, particularly within elementary achievement (report card process) and Incident Tracker (student suspensions) is required;
• Proven strong organizational and time management skills;
• Experience and knowledge of School-Day and Google Docs is required;
• Experience and knowledge of K212 is an asset;
• Experience with G-Suite is required;
• Excellent computer and word processing skills;
• Experience in using Microsoft Office products including Word and Excel in a Windows computer environment is required;
• Experience and familiarity with ONSIS is preferred;
• Excellent interpersonal skills with students, co‑workers, teachers and the public;
• Ability to work collaboratively as a member of the administrative team of the school;
• Ability to complete assigned duties with minimal supervision;
• Ability to communicate effectively in both oral and written forms;
• Proven ability to take initiative, work independently, and make decisions as appropriate;
• Ability to exercise high level of confidentiality and discretion;
• Keen attention to detail and ability to multitask;
• Elementary Head Secretary school experience would be an asset.

Equity and Inclusion

The Waterloo Region District School Board is committed to equity in employment. We actively encourage applications from members of groups with historical and/or current barriers to equity, including First Nations, Métis and Inuit peoples, all other Indigenous peoples, persons with visible and/or invisible disabilities, and persons of marginalized sexual orientations, gender identities and gender expressions. We will make any appropriate accommodation based on any of the human rights protected grounds, to support candidate participation in the hiring process. Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities.

Only those selected for an interview will be contacted. No phone calls please.