Executive Assistant

The Judge Group; Leamington; On-site; CAD 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking an Executive Assistant for its C-suite Executive Team in Leamington. The role requires more than 10 years of experience in supporting senior executives, managing complex schedules, and handling confidential communications. Proficiency in Word, Excel, and PowerPoint is essential. This is a critical position with a strong emphasis on confidentiality and organizational skills.

Qualifications

• 10+ years of Executive Assistant experience preferred.
• Extensive experience in supporting senior executives.
• Strong systems experience in relevant software.

Responsibilities

• Manage complex calendars and schedule high-level meetings.
• Organize executive communications and handle confidential information.
• Prepare briefing documents and executive summaries.

Skills

Executive support experience

Confidentiality

Organizational skills

Communication skills

Education

Bachelor's Degree

Tools

Word

Excel

PowerPoint

DocuSign

Job description

The Judge Group has partnered with a company in the Greater Leamington / Kingsville Ontario area to find an Executive Assistant for their C-suite Executive Team. The right candidate needs to have strong EA experience supporting senior executives in a professional environment.

Responsibilities

• Manage complex and ever-changing calendars, scheduling high-level internal and external meetings across time zones.
• Organize and coordinate executive communications, including email screening, drafting correspondence, and handling confidential information.
• Prepare briefing documents, presentation materials, and executive summaries for board meetings, presentations, briefings, and company events.
• Coordinate domestic and international travel arrangements.
• Maintain executive dashboards and track key performance indicators (KPIs), project progress, and business priorities.
• Organize executive team meetings: manage agendas, coordinate logistics, distribute materials, etc.
• Ensure strict confidentiality and integrity of sensitive corporate data.

Qualifications

• Bachelors Degree preferred
• 10+ years of Executive Assistant experience preferred
• Extensive experience directly supporting CEO, CFO, COO, or other members of the highest executive level in the company
• Strong systems experience in Word, Excel, PowerPoint, DocuSign, etc.