CC#25-02-245 Administrative Assistant - Truro Middle School

Government of Nova Scotia; Truro; On-site; CAD 30,000 - 40,000; Part time

Job summary

A leading educational institution seeks a part-time Administrative Assistant for the 2025-2026 school year in Truro. The successful candidate will play an essential role in managing records, communication, and supporting the school environment, necessitating strong organizational and technological skills. This role is perfect for individuals who thrive in a dynamic, team-oriented setting and have a passion for supporting youth.

Qualifications

• Completion of Grade 12 and recognized Office Administrative Assistant program.
• Minimum 2 years office administrative experience preferred.
• Proficiency in various applications including word processing and databases.

Responsibilities

• Maintain accurate records and filing systems.
• Compose memos and letters, manage financial records.
• Demonstrated diplomacy and discretion while dealing with personnel.

Skills

Communication

Organization

Technological Skills

Multi-tasking

Attention to Detail

Education

Grade 12

Office Administrative Assistant Program

Tools

Microsoft Office

SAP

School Cash Accounting

PowerSchool

Job description

Competition #: CC#25-02-245 Position: Administrative Assistant Union: NSGEU Family of Schools: Cobequid Location(s): Truro Middle School Hours Per Day: 2.00 Hours Per Week: 10.00 School Hours: 9:20-3:20 Assignment Hours: TBD Days: Mon,Tue,Wed,Thu,Fri Status: Regular Part-time Percentage: 10 Months Salary: In accordance with the NSGEU Collective Agreement Additional Info: Post Date: Monday July 14, 2025 Close Date: Tuesday August 5, 2025 at 12:00:00PM Anticipated Start Date: Monday August 18, 2025 End Date: 06/30/2026 Introduction This assignment will consists of 10 hours per week. Please note, 5 hours are considered term hours for the 2025-2026 school year and the remainder 5 hours per week are considered regular part time hours. Schedule to be determined. Minimum Requirements - Completion of Grade 12;
- Completion of Recognized Office Administrative Assistant program [or a combination of equivalent education and/or experience]. Additional Assets - Minimum (2) years office administrative experience;
- Proficiency in word processing, database, spreadsheet, accounting and e-mail applications;
- High level of technological skills required;
- Excellent oral and written communication skills;
- Ability to combine speed and accuracy while working under pressure to meet deadlines;
- Ability to work independently while prioritizing own workload;
- Ability to handle multi-tasks simultaneously;
- Ability to set up and maintain filing system;
- Ability to compose memos and letters;
- Ability to maintain record keeping books and files;
- Ability to maintain various financial records;
- Preference will be given to those applicants with database experience;
- Experience working with Youth would be an asset;
- Knowledge of School Cash accounting program, Microsoft office, SAP, Aesop and PowerSchool would be an asset.

***DEMONSTRATED ABILITY IN
- Diplomacy and discretion in dealing with personnel and the general public;
- Working as a team player/positive attitude;
- Adhering to confidentiality;
- Maintaining accurate records. Closing Notes Successful applicants will be required to provide a Child Abuse Registry Check and a Criminal Records Check/Vulnerable Sector Check prior to commencing employment in accordance with CCRCE policies and procedures.

Applicants with disabilities who require assistance during the hiring process may contact Employee Health at [e-mail] or 902-896-5799 to request reasonable accommodations