Administrative Assistant – Paramedic Services

Manitoulin-Sudbury District Services Board; Espanola; On-site; CAD 30,000 - 60,000; Full time

Job summary

A regional services board is seeking an Administrative Assistant in Espanola. This full-time position involves providing essential administrative support within the Paramedic Services Department, ensuring compliance with various regulations. Candidates should have a diploma in Business Administration and at least three years of relevant experience. Key skills include strong communication, organizational skills, and proficiency in relevant computer programs. A competitive salary of $32.50/hour is offered, along with benefits such as a pension plan and ongoing training.

Benefits

Competitive salary

Employer-matched pension plan

Wellness program

Career growth

Diverse and inclusive work culture

Continuing education for staff

Qualifications

• Minimum 3 years’ experience in secretarial and office services.
• Experience in public administration is preferred.

Responsibilities

• Provide administrative support for designated programs.
• Ensure compliance with applicable legislation and policies.
• Assist with administrative functions in relation to the Ambulance Act.

Skills

Effective oral and written communication

Organization and problem-solving skills

Ability to understand provincial statutes

Computer programs for reports and correspondence

Excellent mathematical and analytical skills

Bilingualism

Negotiating with vendors

Ability to travel

Education

2 to 3-year diploma in Business Administration

Job description

Administrative Assistant Full-Time Position

Espanola, ON

Posted: December 11, 2025

About Us

Manitoulin‑Sudbury District Services Board (DSB) is looking for a self‑motivated & energetic individual to join our industry‑leading organization which works towards the delivery of high‑quality services and programs to the residents of Manitoulin‑Sudbury districts. Created by the provincial government, the DSB is responsible for overseeing and managing a range of services divested to the municipal order of government, including Ontario Works, Community Housing, Paramedic Services (Land Ambulance), and Early Learning and Child Care Services.

Our DSB is looking for your help to ensure the efficient delivery of services to the residents of Manitoulin‑Sudbury districts. Be part of an organization that strives to provide quality services that meet the needs of our communities, and we work hard to ensure that the programs we offer are accessible and responsive to the diverse needs of our residents.

Our Team

The Manitoulin‑Sudbury District Services Board is comprised of 14 board members and has been in existence for 25 years. With three main departments, Integrated Human Services, Paramedic Services, and Administration, and over 200 employees, we service a large geographical area totaling 45,000 square km. Our organization is responsible for the development and execution of annual budgets exceeding $50 million. We are proud to serve our communities, and we remain committed to our mission of delivering effective, fair, and safe services to our residents.

Opportunity

We are currently looking for a driven individual to join our team as an Administrative Assistant. The position will be in Espanola within our Paramedic Services Department.

In this position, you will provide administrative support to designated programs and services of the Manitoulin‑Sudbury DSB. The administrative services are provided in accordance with all applicable Municipal, Provincial, and Federal legislation, and the Manitoulin‑Sudbury DSB policies.

The Administrative Assistant will provide administrative functions and support services in relation to the Ambulance Act.

Qualifications and Specific Skills

Education

• 2 to 3‑year diploma in Business Administration or Administrative Assistant from a recognized college.

Experience

• Minimum 3 years’ experience in secretarial and office services, preferably in a public administration organization working with a senior executive, preferably in the administration of public services.

Skills

• Effective oral and written communication, organization, and problem‑solving skills and ability to do so with minimal supervision.
• Ability to understand and interpret provincial statutes, regulations, and policies pertaining to program delivery services.
• Ability to work with computer programs relevant to writing reports & correspondence, analyzing data, managing projects, and communicating electronically.
• Excellent mathematical and analytical skills.
• Ability to work with vendors and suppliers to negotiate prices/services and costs.
• Bilingualism will be considered an asset.
• Ability to travel as required. Valid Ontario class “G” driver’s license with access to an appropriately insured vehicle as required for employment‑related use.

What We Offer You

• Competitive salary
• Employer‑matched pension plan, and a wellness program
• Career growth
• Diverse and inclusive work culture
• Continuing education for staff
• Salary: $32.50/hour (35 hours per week)

Employment Equity and Accessibility

Manitoulin‑Sudbury District Services Board is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (2005).

Manitoulin‑Sudbury District Services Board will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require accommodation, please notify us and we will work with you to meet your needs.

Application Process

Interested individuals are invited to submit a cover letter and a résumé outlining their education, skills, qualifications, and experience and how they relate to this position no later than December 18, 2025, at 4:30 p.m.

Information gathered relative to this position is done in accordance with the Municipal Freedom of Information and Protection of Privacy Act and will only be used for candidate selection. While all responses are appreciated; only applicants selected for an interview will be contacted.

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