administrative assistant

Spectrum Security-Sound Ltd.; Whitehorse; On-site; CAD 45,000 - 55,000; Full time

Job summary

A local security solutions provider in Whitehorse, Yukon, is seeking an office coordinator. The role involves coordinating information flow, handling correspondence, scheduling appointments, and maintaining office procedures. Candidates should possess a college or CEGEP diploma (1-2 years) and strong communication and multitasking abilities. This is a permanent position requiring a commitment of 40 hours per week.

Qualifications

• Post-secondary education is required for the position.
• Experience in an office environment is preferred.

Responsibilities

• Coordinate flow of information within the team.
• Open and distribute mail and materials.
• Record and prepare minutes of meetings.
• Establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephones and relay messages.
• Order office supplies and maintain inventory.
• Greet people and direct them to service areas.

Skills

Multitasking

Oral communication

Written communication

Organizational skills

Team player

Reliability

Time management

Quick learner

Education

College or CEGEP diploma (1-2 years)

Job description

Overview

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience: 7 months to less than 1 year or equivalent experience

Work setting

• Willing to relocate
• General office

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Send invoices
• Record and relay information
• Receive payments from customers
• Manage routine office functions including reception, telephone and booking appointments
• Maintain work records and logs
• Issue receipts and other forms

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Reliability
• Time management
• Quick learner

Screening questions

• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?
• What is the highest level of study you have completed?

Support for newcomers and refugees

• Supports newcomers and / or refugees with foreign credential recognition

Support for youths

• Offers on-the-job training tailored to youth

Support for Indigenous people

• Offers mentorship, coaching and / or networking opportunities for Indigenous workers

Work Term: Permanent

Work Language: English

Hours: 40 hours per week