Administrative Assistant

Amico Corporation; Richmond Hill; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading company in the region is seeking a self-motivated Administrative Assistant. The successful candidate will have strong communication skills and must be organized and detail-oriented. Responsibilities include managing the Executive's calendar, updating employee records, and collaborating across departments. Proficiency in Microsoft Office is required, along with the ability to manage multiple tasks efficiently.

Qualifications

• Strong written and oral communication skills essential for drafting professional emails.
• Ability to manage multiple tasks and meet deadlines.
• Experience handling confidential information.

Responsibilities

• Updating employee records in tracking software.
• Managing the Executive’s Outlook calendar and booking meetings.
• Tracking project requirements in IT department.

Skills

Strong communication skills

Time Management

Problem solving skills

Interpersonal skills

Accuracy

Tools

Microsoft Office Suite

Job description

Overview

Amico Corporation is seeking a self-motivated, organized and highly detail-oriented Administrative Assistant reporting to an Executive. This role requires strong communication skills, both written and oral, and the ability to work in collaboration with multiple departments across the organization. The successful candidate will be enthusiastic, flexible, have a strong work ethic, and possess fluency in both oral and written English, with the self-confidence to communicate effectively with people at all levels of the company.

Responsibilities

As an Administrative Assistant, duties will vary and will be determined by where the Executive sees the need for assistance. Examples of current projects include:

• Updating employee records in software to track company-provided hardware
• Tracking requirements related to multiple projects currently underway in the IT department
• Managing the Executive’s Outlook calendar: booking meetings with those both within and outside of the organization

There are usually multiple projects in process at the same time. The scope of your responsibilities will expand depending on your abilities and interests.

Qualifications

• Accuracy: the ability to verify that your work is correct and free of errors
• Communication: you have strong written and oral communication skills; you can draft a professional email
• Discretion: the ability to work with confidential information
• Effectiveness: you are able to complete work on time and within constraints
• Interpersonal skills: you are self-confident in your dealings with people at all levels of the organization and know how to build strong interpersonal relationships
• Problem solving skills and the ability to find new solutions
• Time Management: you can juggle multiple tasks, and you know when to ask for help and when you can manage on your own
• An interest in learning new technologies
• Willingness to learn about the processes and business requirements of the organization
• Experience using Microsoft Office Suite

Only qualified candidates will be contacted.