Administrative Assistant

Virtual Latinos; Teletrabalho; BRL 20.000 - 80.000; Tempo parcial

Resumo da oferta

A remote work facilitation company is seeking an Administrative Assistant to provide essential administrative support. Responsibilities include calendar and email management, task tracking, and communication with clients. The ideal candidate must possess excellent communication skills in both English and Portuguese, strong organizational abilities, and a detail-oriented approach. This part-time role offers flexible work schedules based on U.S. time zones and requires a quiet workspace.

Qualificações

• Must be at least 21 years old.
• Quiet, private workspace required.
• Commitment to confidentiality needed.

Responsabilidades

• Organize schedules, book meetings, and keep calendars up to date.
• Review, prioritize, and organize emails professionally.
• Monitor tasks and deadlines using project management tools.
• Prepare reports, take meeting notes, and maintain organized digital files.
• Communicate with clients and teams via email, chat, and phone as needed.
• Support with gathering information and summarizing findings when required.
• Assist with ad-hoc administrative and support tasks as assigned.

Conhecimentos

Excellent written and verbal communication skills in English

Strong organizational abilities

Ability to excel in a fast-paced environment

Meticulous attention to detail

Collaborative team spirit

Formação académica

1 year of related experience or a related degree

Ferramentas

Google Workspace

WhatsApp

Asana

Miro

Canva

AI tools

Descrição da oferta de emprego

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Job of the Week!

Job Title: Administrative Assistant

Pay Rate LinkedIn style:

Part-Time Monthly Rates: $800 - $1,280 (based on 20 hours per week schedule)

Full-Time Monthly Rates: $1,600 - $2,560 (based on 40 hours per week schedule)

The monthly salary range posted is stipulated as an average monthly income. However, all jobs at Virtual Latinos are hourly-based, and payments are calculated on the number of hours a person works daily. We pay our Virtual Professionals every 2 weeks through third-party platforms. The hourly rate range of the position is $10- $16 depending on experience. Once a rate has been offered to you, it is non-negotiable.

Work Schedule:

The work schedule will vary depending on the job position that you will apply for as it will be based on the schedule requested by the client. All our clients are in the U.S. and work schedules will be in the U.S. time zone.

Job Summary:

The Administrative Assistant will be responsible for providing administrative and customer service support, helping to coordinate schedules, maintain communication with internal and external teams, and manage tasks in a dynamic environment. The ideal candidate will be tech‑savvy, detail‑oriented, and proactive, supporting the client in a variety of tasks to ensure smooth daily operations.

Job Tasks:

• Calendar Management: Organize schedules, book meetings, and keep calendars up to date.
• Email Management: Review, prioritize, and organize emails professionally.
• Task Tracking: Monitor tasks and deadlines using project management tools.
• Documentation: Prepare reports, take meeting notes, and maintain organized digital files.
• Customer Support: Communicate with clients and teams via email, chat, and phone as needed.
• Research Assistance: Support with gathering information and summarizing findings when required.
• General Admin: Assist with ad‑hoc administrative and support tasks as assigned.

Qualifications:

• 1 year of related experience and / or a related degree.
• Excellent written and verbal communication skills in English.
• Ability to excel in a fast‑paced environment.
• Strong organizational abilities.
• Meticulous attention to detail.
• Collaborative team spirit.
• Commitment to confidentiality.
• A quiet, private workspace.
• Must be at least 21 years old.

Software:

• Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, etc.)
• WhatsApp
• Asana
• Miro
• Canva
• AI tools (flexible)
• Open to other tools as needed

Languages:

• English mandatory
• Portuguese mandatory

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