Administrative Manager

BEYOND Developments; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading development firm in Dubai is seeking an Admin Manager to oversee administrative operations across the business. You will manage and supervise the administrative team, ensuring support for management and projects. Responsibilities include overseeing office operations, coordinating HR and finance support, and developing internal policies. The ideal candidate has a Bachelor's degree in Business Administration and 6–10 years of experience, with strong communication and vendor management skills.

Qualifications

• Minimum 6–10 years administrative experience, including 3+ years in a supervisory/managerial role.
• Ability to manage high volumes of operational tasks and multi-site activities.

Responsibilities

• Manage and supervise the administrative team, assigning tasks and monitoring workload.
• Oversee office/facility operations including maintenance and vendor management.
• Coordinate administrative support for HR, finance, and procurement.

Skills

Strong communication

Vendor management

Coordination skills

Documentation

Reporting

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office

Job description

Summary:

The Admin Manager oversees all administrative operations across the business/site, ensuring smooth day-to-day support for management, projects, and staff. The role is responsible for developing processes, managing admin teams, and supporting company policies, office/facility operations, procurement, and coordination with external vendors/government entities.

The Role:

• Manage and supervise the administrative team, assigning tasks and monitoring workload and performance
• Oversee overall office/facility operations including maintenance, space planning, office supplies, equipment and vendor management
• Coordinate administrative support for HR, finance, procurement, and project functions
• Develop and standardize internal administrative policies, procedures and workflows
• Review and approve admin-related purchase requests, contracts/agreements and renewals
• Handle government and regulatory requirements (e.g. trade licenses, visas, renewals) in coordination with PRO/GRO
• Support senior management in planning company events, meetings, travel, and logistics
• Manage document control processes for admin records, contracts, and service agreements
• Monitor budgets related to admin spending, cost control, and vendor performance
• Ensure compliance with workplace HSE and company standards across admin areas
• Act as escalation point for operational/admin challenges

Competencies:

• Bachelor’s degree in Business Administration or related field
• Minimum 6–10 years administrative experience including 3+ years in a supervisory/managerial role
• Strong communication, vendor management and coordination skills
• Proficient in MS Office, documentation, and reporting
• Ability to manage high volumes of operational tasks and multi-site activities