Personal Assistant

Advansoft; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic IT services company in Dubai is seeking a highly organized and proactive Personal Assistant to support the executive team. The ideal candidate will be responsible for managing schedules, communications, and administrative tasks, ensuring efficient operations. Strong organizational and communication skills, and experience in a similar role within the IT sector are required. This role offers a unique opportunity for growth in a fast-paced environment.

Qualifications

• Exceptional organizational skills to manage multiple tasks and deadlines.
• Strong verbal and written communication skills.
• Proactive problem-solving abilities with initiative.
• Experience in a similar role within the IT sector is desirable.
• Ability to work independently and as part of a team.
• Strong attention to detail in tasks.
• Flexibility and adaptability to changing priorities.
• Positive attitude and willingness to learn.

Responsibilities

• Manage complex schedules, including meetings and travel arrangements.
• Act as the point of contact between executives and stakeholders.
• Prepare and organize documents for meetings.
• Handle confidential information with discretion.
• Assist in planning company events and meetings.
• Conduct research for executive decision-making.
• Respond to emails and correspondence on executives' behalf.
• Maintain efficient filing systems for documents.
• Support executives with various administrative tasks.

Skills

Time Management

Communication Skills

Attention to Detail

Proficiency in Office Software

Discretion and Confidentiality

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and proactive Personal Assistant to support our executive team in the fast-paced IT services sector in Dubai, UAE. The ideal candidate will be responsible for ensuring seamless operations and enhancing productivity by managing schedules, communications, and various administrative tasks. This role requires a blend of professionalism, discretion, and the ability to handle multiple tasks efficiently. The Personal Assistant will act as a gatekeeper and liaison between executives and clients, ensuring that all communications and schedules are managed effectively. This position offers a unique opportunity to work in a dynamic environment where you can contribute to the success of the executive team and the organization as a whole.

Responsibilities

1. Manage and coordinate complex schedules, including meetings, appointments, and travel arrangements for executives.
2. Act as the primary point of contact between the executives and internal/external stakeholders, ensuring timely and effective communication.
3. Prepare and organize documents, reports, and presentations for meetings and executive reviews.
4. Handle confidential information with utmost discretion and professionalism, maintaining a high level of confidentiality at all times.
5. Assist in the planning and execution of company events, meetings, and team-building activities.
6. Conduct research and compile information to assist executives in decision-making processes.
7. Monitor and respond to emails and other correspondence on behalf of the executives, prioritizing urgent matters.
8. Maintain an efficient filing system, both electronic and paper-based, ensuring easy access to important documents.
9. Support the executives in various administrative tasks as needed, adapting to changing priorities and demands.

Preferred Candidate

1. Exceptional organizational skills with the ability to manage multiple tasks and deadlines effectively.
2. Strong communication skills, both verbal and written, with a professional demeanor.
3. Proactive problem-solving abilities, demonstrating initiative and resourcefulness.
4. Experience in a similar role within the IT or technology sector is highly desirable.
5. Ability to work independently and as part of a team, fostering a collaborative environment.
6. Strong attention to detail, ensuring accuracy and quality in all tasks performed.
7. Proficiency in Microsoft Office Suite and other relevant software applications.
8. Flexibility and adaptability to changing priorities in a fast-paced work environment.
9. A positive attitude and a willingness to learn and grow within the organization.

Skills

• Time Management: The ability to prioritize tasks effectively, manage deadlines, and organize schedules to ensure efficient workflow.
• Communication Skills: Strong verbal and written communication skills are essential for liaising with executives, clients, and team members.
• Attention to Detail: A keen eye for detail helps ensure accuracy in documentation, correspondence, and scheduling.
• Proficiency in Office Software: Familiarity with Microsoft Office Suite, including Word, Excel, and PowerPoint, is crucial for creating documents and presentations.
• Discretion and Confidentiality: The ability to handle sensitive information with care and maintain confidentiality is vital in this role.