Commercial Administrator

SD (Middle East) LLC; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading provider of airport logistics solutions in Dubai is seeking a Commercial Administrator to support its Project & Commercial Team. The successful candidate will manage administrative tasks, coordinate across teams, and handle financial operations related to projects. Applicants should have a Bachelor's degree in business administration or related fields and at least 3 years of experience in a commercial administration role. Proficiency in MS Office and strong communication skills are essential.

Qualifications

• Minimum of 3 years of experience in Commercial Administration in a Project Site environment.
• Good communication skills in English and Arabic are a plus.
• Hands-on experience with SAP (ERP) is a plus.

Responsibilities

• Support the Project Management team with commercial, administrative, and project coordination activities.
• Coordinate between various teams to ensure timely execution of projects.
• Process travel and personnel-related expenses in line with internal procedures.

Skills

Proficiency in MS Office applications

Strong communication skills

Organizational skills

Attention to detail

Problem-solving skills

Education

Bachelor's degree/diploma in business administration, accounting, commerce or equivalent

Tools

SAP (ERP)

Job description

Together, We Make the Difference

We are a leading provider of innovative, high-performance solutions for airport logistics. Our portfolio includes products and services for baggage and cargo handling, advanced software for the digitalization of logistics processes, and a comprehensive range of maintenance and support services. Our major clients include renowned airports and airlines around the world.

Be part of our Project & Commercial Team as a Commercial Administrator in Dubai, UAE.

What are my responsibilities?

• Support the Project Management team with commercial, administrative, and project coordination activities.


• Coordinate between Business Administration, Accounting, Procurement, Project Team, Supplier / Subcontractor and Site to ensure timely and cost-effective execution of projects.


• Be interface towards subcontractors and suppliers with regards to their payments, billing and other commercial administrative issues. Check, process, and route their invoices for approval; follow ERP/SAP workflow through vendor invoice settlement.


• Reconcile supplier retention and supplier advance payments.


• Raise Purchase Requisitions in ERP with the correct cost accounting allocation.


• Reconcile monthly timesheet-based costs, process for approval, and cost allocation.


• Supports and assist the work of the Commercial Project Manager in handling commercial activities such as cost controlling, monthly closing, rolling forecast, payment application and regular reporting.


• Administer service level agreements between affiliated companies and related cost transfers as applicable.


• Process travel and personnel-related expenses in line with internal procedures.


• Support and assist the Project Management in preparation of documents for substantiation of claims, variations, hindrances, EoT.

What do I need to qualify for the role?

• Bachelor's degree/diploma in business administration, accounting, commerce or equivalent.


• Minimum of 3 years of experience in Commercial Administration in a Project Site environment is preferred.


• Proficiency in MS Office applications (Word, Excel, PowerPoint).


• Strong communication skills with the ability to interact with multiple stakeholders.


• Demonstrated excellent customer handling and internal stakeholder handling skills.


• Strong organizational and time management skills with the ability to remain flexible, accommodate interruptions, multi-task, and set/re-set priorities in a fast-paced, constantly changing environment.


• Strong attention to detail and accuracy.


• Able to accommodate a flexible work schedule.


• Independent thinking, problem-solving skills, discretion, and integrity are required.


• Self-starter who can work independently as well as carry out instructions as required.


• Hands-on experience with SAP (ERP) is a plus.


• Good communication skills in English and Arabic are a plus.


• Flexibility to work in a site environment.