Academic Affairs Coordinator

InsideHigherEd; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A prominent international academic institution in Abu Dhabi is looking for an Academic Affairs Coordinator. This role involves coordinating various educational programs, managing faculty and student communications, and supporting administrative operations. The ideal candidate will have a Bachelor’s degree in Education or a related field, along with strong organizational and communication skills. The position offers a generous benefits package and opportunities for professional development.

Benefits

Generous relocation allowance

Educational assistance for dependents

Access to health and wellness services

Qualifications

• Two or more years prior higher education student affairs experience.
• Exceptional verbal and written communication skills in English.
• High level of organizational/time management skills.

Responsibilities

• Lead registration and enrollment of all programs' students.
• Manage all A/V and IT requests or issues for faculty and students.
• Send out class and other reminders to students.

Skills

Organizational skills

Communication skills

Analytical skills

Interpersonal skills

Education

Bachelor’s Degree in Education, Student Affairs, or related discipline

Master’s Degree in Education, Student Affairs, or related discipline

Tools

MS Office

Google Suite

Job description

الوصف الوظيفي

Description

NYU Abu Dhabi Community Programs oversee multiple initiatives, including the Sheikh Mohamed bin Zayed Community Programs, which consist of the Sheikh Mohamed bin Zayed Scholars Program and the NYU Abu Dhabi Summer Academy. In addition, NYU Abu Dhabi Community Programs administer the Arab Film Studio Young Filmmakers Workshop and the NYU Abu Dhabi PhD Pathways Program.

The Sheikh Mohamed bin Zayed Scholars Program

offers a select cohort of talented university students unique access to specially designed courses, lectures, leadership experiences, networking, and assistance with applying for graduate school opportunities and scholarships. It accepts scholars from among the most outstanding students at the national UAE universities: the Higher Colleges of Technology, United Arab Emirates University, and Zayed University. The Scholars Program has been developed in close consultation with the Abu Dhabi Education Council, national universities and colleges in the UAE, and New York University Abu Dhabi. The Program Goals include:

• Academic and Leadership Development
  To offer an unparalleled and rigorous educational, cross-cultural, and leadership-development experience to outstanding and gifted university students in their third or fourth years of college study in the UAE.
• Network and Enrichment Opportunities
  To provide access to NYUAD's global research, educational, and leadership network, to foster greater awareness of international issues and challenges, and to develop in these Scholars the capacity to shape the future.
• Graduate Education Advising
  To counsel and help prepare exceptional candidates demonstrating the highest merit and motivation for graduate and professional study at institutions of their choice.

The NYUAD Summer Academy

is an 18-month program designed to enhance the academic profiles of highly motivated Emirati high school students. Following a competitive admissions process, up to 36 program participants are selected as recipients of the Sheikh Mohamed bin Zayed Scholarships for Outstanding High School Students, which enables them to attend the Summer Academy. In this mixed-gender program, students are exposed to a rich cultural and rigorous academic program which enhances their ability to gain admission to and perform well at top-tier English-language universities. The program begins during the summer following the 10th year of high school and continues for the following 18 months, with two intensive summer courses of study in Abu Dhabi and possible international travel to New York, or regional travel. In addition, students participate in online study and academic refresher weekends during the academic year. The program goals include:

• University Preparation
  Instill in students the intellectual resources and skills necessary for success at top-tier, English-language universities through the 18-month curriculum.
• Liberal Arts Education
  Introduce students to the study of the humanities and to the value of a liberal arts education.
• Cultural Awareness
  Develop students' understanding of the cultural norms of Western universities.
• Test Preparation
  Prepare students to excel on the standardized tests necessary for university entry.

The NYUAD PhD Pathways Program

is a first of its kind in the UAE. NYUAD's PhD Pathways Program aims to address the challenge of underrepresentation of Emirati PhDs and professors in higher education, through enhanced and early access to research experience, mentorship, skill acquisition, exploration of research careers, and graduate school preparation.

Academic Affairs Coordinator

The NYU Abu Dhabi Community Programs invites applications for an academic support role: Academic Affairs Coordinator. The appointment will be for two years starting as soon as possible.

The Academic Affairs Coordinator will be responsible for coordination across these two high-level community outreach programs. This individual will have the unique opportunity to work with a dynamic team to identify and execute areas for improved academic and organizational effectiveness across both programs.

Responsibilities

include:

Academic Operations

• Lead registration and enrollment of all SMSP, SA, PhD Pathways Program and YFMW students
• Update SMSP, SA and PhD Pathways Program high level class schedules
• Create Brightspace course sites for all SMSP and SA courses
• Coordinate and collect midterm and final grades for all SMSP and SA courses; submit final grades to Registrar and finalize transcripts
• Coordinate and collect midterm and final feedback for all SMSP and SA courses
• Design and deliver course evaluations for all programs courses

Administrative Operations

• Coordinate classroom bookings and Zoom links (as appropriate) for all programs courses
• Facilitate any classroom set-up requests (such as seating arrangements or videography) for all programs courses
• Manage all A/V and IT requests or issues for all SMSP, SA, and PhD Pathways Program faculty and students
• Support the SMSP, SA, PhD Pathways Program, and YFMW Recruitment, Nominations, and Selections Process as needed
• Support other program events as needed
• For the SMSP, support with and actively participate in programming for the international trip, including but not limited to supervising students during travel
• Support with and participate in programming for extra and co-curricular activities for all programs

Faculty Communication

• Create and coordinate the faculty directory for SMSP, SA, PhD Pathways Program, and YFMW
• Organize and support all SMSP, SA, PhD Pathways Program, and YFMW faculty meetings, including setting up the agenda, sending reminders, and following up on action steps
• Organize and update all Google Calendar events that involve faculty (such as faculty meetings, classes, events, etc.)

Student Communication

• Send out class and other reminders to SMSP, SA, PhD Pathways Program, and YFMW students
• Track attendance and submissions for all SMSP, SA, PhD Pathways Program, and YFMW classes
• Coordinate the SMSP, SA, PhD Pathways Program, and YFMW academic probation process

Assistant Instructor

The Academic Affairs Coordinator may be assigned to serve as the Assistant Instructor for SMSP or SA classes. In this role:

• Provide classroom support such as (1) preparing lesson plans and materials prior to class, (2) note taking and assisting during class, (3) updating the Brightspace course site and tracking discussions/assignments
• Coordinate class projects or assignments as required by the Instructor
• Meet 1-1 with students as required by the Instructor, perhaps once or twice throughout the program
• Support the grades and feedback process as required by the Instructor
• Facilitate sessions or workshops as required by the Instructor

Other duties as requested by the Senior Director

About NYU Abu Dhabi

https://nyuad.nyu.edu/en/

NYU Abu Dhabi is the first comprehensive liberal arts and research campus in the Middle East to be operated abroad by a major American research university. Times Higher Education ranks NYU among the top 30 universities in the world, making NYU Abu Dhabi the highest-ranked university in the UAE and MENA region. NYU Abu Dhabi has integrated a highly selective undergraduate curriculum across the disciplines with a world center for advanced research and scholarship. The university enables its students in the sciences, engineering, social sciences, humanities, and arts to succeed in an increasingly interdependent world and advance cooperation and progress on humanity's shared challenges. NYU Abu Dhabi's high-achieving students have come from over 120 countries and speak over 100 languages. Together, NYU's campuses in New York, Abu Dhabi, and Shanghai form the backbone of a unique global university, giving faculty and students opportunities to experience varied learning environments and immersion in other cultures at one or more of the numerous study-abroad sites NYU maintains on six continents.

NYUAD is committed to upholding a culture of non-discrimination, anti-harassment, dignity, and mutual respect; providing equal access and opportunity; and fostering academic excellence in learning, research, and teaching.

Students are drawn from among the world’s best. They are bright, intellectually passionate, and committed to building a campus environment anchored in mutual respect, understanding, and care. The NYUAD undergraduate student body has garnered an impressive record of scholarships, graduate-school admissions, and other global honors. Graduate education is an area of growth for the University; the current graduate student population of over 100 students is expected to expand in the next decade as doctoral programs are developed.

Working for NYUAD

At NYUAD, we recognize that Abu Dhabi is more than where you work; it’s your home. In order for faculty/academic staff to thrive, we offer a comprehensive benefits package. This starts with a generous relocation allowance; educational assistance for your dependents; access to health and wellness services; and more. NYUAD is committed to faculty/academic staff success throughout the academic trajectory, providing support for ambitious and world-class research projects and innovative, interactive teaching approaches. Support for dual-career families is a priority. Visit our website for more information on benefits for you and your dependents.

Qualifications

Required Education, Certifications, Licensing or Training:

• Bachelor’s Degree in Education, Student Affairs, or a related discipline

Preferred Education, Certifications, Licensing or Training:

• Master’s Degree in Education, Student Affairs, or related discipline

Required Work and Related Experience

• Two or more years prior higher education student affairs experience
• The ability to work with students from local high schools and the three federal universities in the UAE
• High level of organizational/time management skills
• Exceptional verbal and written communication skills in English as well as outstanding interpersonal skills with diverse cultures and populations
• A high level of professionalism and attention to detail
• Enthusiasm and an energetic desire to carry out the mission the Sheikh Mohamed bin Zayed Community Programs
• Excellent analytical, problem-solving and organizational skills
• Excellent judgment, tact, diplomacy, discretion and the ability to maintain confidences
• The ability to be creative and flexible in response to fast-changing and complex work situations
• Excellent proficiency with MS Office and Google Suite of Tools
• Flexibility with scheduling to allow for work on weekends and evenings, as necessary

Preferred Work and Related Experience

• Familiarity with in person and online modes of instruction
• Experience teaching and supporting ESL learners, particularly teaching writing skills
• Exceedingly well developed cultural sensitivity

Application Instructions

Candidates must hold a Bachelor’s degree preferably in Education, Student Affairs, or a related discipline. Candidates must submit a cover letter, and curriculum vitae outlining specifically how their experience and qualifications align with the role responsibilities and requirements (in pdf form), as well as the contact information of three referees.

NYUAD is an equal-opportunity employer. We welcome applications from all qualified candidates and seek individuals who will contribute to the excellence and vibrancy of our academic community.

Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply. For questions about this position, please email [e-mail].

Join NYU Abu Dhabi, an exceptional place for exceptional people.

NYUAD values belonging and respect; such principles are fundamental to the university’s commitment to excellence. NYUAD is an equal-opportunity employer. We welcome applications from all qualified candidates and seek individuals who will contribute to our vibrant, multidisciplinary research and teaching community. Multidisciplinary research and exceptional teaching in a global campus community are hallmarks of the University’s mission.

@WorkAtNYUAD

Deadline

Mar 15, 2026 at 11:59 PM Eastern Time