Ward Clerk - Medical & Surgical Ward

Clinix Health Group (Pty) Ltd; Sebokeng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A healthcare provider in South Africa is seeking an Administrative Support professional for their nursing team. The role involves maintaining patient records, managing stock levels, and providing overall administrative support to ensure the unit's efficiency. Ideal candidates should hold a relevant nursing qualification and have prior administrative experience, particularly with SAP systems. This position requires strong computer literacy and excellent organizational skills.

Qualifications

• 2 years of administrative experience in a healthcare setting.
• Maintain the patient register by documenting admissions and discharges.
• Establish accurate filing systems for relevant documentation.

Responsibilities

• Provide administrative support to the Unit Manager and Nursing team.
• Order stationery and inform Unit Manager of availability issues.
• Ensure accurate stock management and patient transfers.

Skills

Computer literacy

SAP experience

Stock Control

ICD 10 Code coding ability

CPT coding ability

Education

NQF 5 / Relevant Nursing Qualification

Job description

Location

Clinix Naledi Nkanyezi Private Hospital (Sebokeng).

Reports to

Unit Manager

Job Summary

To provide administrative support to the Unit Manager (and the Nursing team) of an allocated unit thereby contributing to the overall success of the unit and meeting both internal and external customer expectations.

Minimum Requirements

• NQF 5 / Relevant Nursing Qualification.
• Computer literacy.
• SAP experience.
• Stock Control.
• ICD 10 Code and CPT coding ability.
• 2 years administration experience.

Added Advantage

• Healthcare professional qualification.
• Finance-related qualification.

Minimum Job Requirements

• Maintain the patient register (Patient list and white board) to ensure it is up-to-date and accurate by documenting admissions and discharges to the unit – this involves reconciling the white board with the SAP system every 2 to 4 hours.
• Establish and maintain an accurate filing system of all relevant documentation (patients’ documents, minutes and audit documents, for example).
• Print new checklists at the beginning of each month for fridges, emergency blood, emergency trolley and environmental purposes.
• Order stationery (bulk) on allocated days and inform Unit Manager when there is a problem with the availability of stationery.
• Perform any reasonable administration task on instruction from the Unit Manager.
• Compare number of patients in allocated unit with Occupancy list and make necessary adjustments (e.g. bed movements, transfer of patients to another unit and discharge of patients) on the approved system.
• Capture all materials (surgical and ethical consumables) from charge sheets / mobile billing.
• Capture all services i.e. gases (oxygen) and equipment from all charge sheets on the approved system.
• Assist in conducting cycle counts for the ward and manage stock credits to the Pharmacy.
• Ensuring adequate stock levels in ward.
• Ensure suitable arrangements are made in terms of patient transfers.
• Ensure that all patients are discharged on the system and compile files with complete patient details.