Van Sheet Clerk

RCL FOODS; Pretoria; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading food production company is looking for a Van Sheet Clerk in Pretoria West. The role involves processing driver Van Sheets accurately and maintaining good relationships with drivers. Responsibilities include managing internal documents, scanning PODs, and ensuring timely resolution of queries. Ideal candidates should have a Matric qualification. This is a permanent position offering an opportunity to contribute to a dynamic finance team.

Qualifications

• Matric is required.

Responsibilities

• Process driver Van Sheets and internal documents accurately.
• Maintain good relations with drivers.
• Scan all PODs daily and clear Capisol queue.
• Ensure payment processing for driver van sheets.
• Resolve outstanding PODs queries within 5 days.

Education

Matric

Job description

Job Information

Closing Date: 2026/02/07

Reference Number: RCL260202-2

Company: RCL Foods

Job Title: Van Sheet Clerk

Functions: Finance

Job Type Classification: Permanent

Location: Pretoria West, Gauteng, South Africa

Job Description

Are you an enthusiastic individual ready to tackle the working world? RCL FOODS has an exciting opportunity for a Van Sheet Clerk to join our fantastic group division based in Pretoria West. The individual will be responsible for processing driver Van Sheets and internal documents accurately and to the satisfaction of the Van Sheet Controller (Stock in van, Credit notes, Credit returns, manual invoices).

Minimum Requirements

• Matric

Duties & Responsibilities

Van Sheet Processing

• Process driver Van Sheets and internal documents accurately and to the satisfaction of the Van Sheet Controller (Stock in van, Credit notes, Credit returns, manual invoices, etc.).
• All processing for the previous day to be completed by 11h00 the next morning.
• Maintain good relations with drivers and assist drivers on driver queries relating to his van sheet.
• Driver’s/ IDC’s recon to be finalized on-time and must be accurately signed by both the driver/IDC and the recon clerk daily.
• Immediately report any pricing differences to the relevant responsible person and the Van Sheet Supervisor.
• Scan all PODs (Invoices and external documentation) daily on Capisol and clear Capisol queue daily.
• Ensure that credit note numbers are recorded on the relevant claim document.
• Scan all Claims on Capsol and match all claims with the relevant credit note number from each user before commencing with the current day’s work.
• Ensure that the payment has been processed and appears on the front page before printing the driver van sheets.
• Adhere to company disciplinary codes/structures and take necessary steps when and if needed.
• Outstanding PODs queries are resolved daily and processed on-time, accurately and within standards – No POD outstanding over 5 days.
• All PODs are to be ticked off Syspro’s Invoice register daily before or after scanning.
• Ensure route quantities per Van Sheet balance back to dispatch quantities.
• Housekeeping.

Printing

• Print driver recon, customer pricing and route balancing report for each driver when required.