Training Project Coordinator

RecruitMyMom; Stellenbosch; Hybrid; ZAR 200 000 - 300 000; Full time

Job summary

A leading business skills training provider is seeking a Training Project Coordinator in Stellenbosch. This permanent, full-time position involves coordinating training programs, providing learner support, and managing assessments. The ideal candidate has at least 3 years of project coordination experience, familiarity with the QCTO/SETA landscape, and strong organizational skills. The role offers a hybrid work model, combining office and remote work, along with essential equipment for effective service delivery.

Qualifications

• Minimum of 3 years' experience in project coordination or administration.
• Knowledge of QCTO / SETA landscape.
• Experience in the training and education sector is advantageous.

Responsibilities

• Coordinate and facilitate learner inductions.
• Provide support to learners via phone, email, and WhatsApp.
• Schedule assessments and moderation according to project timelines.
• Compile monthly progress reports and host meetings.
• Create and maintain project documentation and plans.

Skills

Project coordination

Customer-focused mindset

Planning and organisational skills

Problem-solving abilities

Communication skills

Education

Grade 12 / Matric

National Certificate in OD ETD Practices (NQF Level 5)

Certificate in Project Management

Tools

MS Office (Word, Excel, Outlook)

Job description

Stellenbosch, South Africa | Posted on 30/01/2026

• Location Type Hybrid (Part office, Part remote)
• Job Type Permanent
• Remuneration Term Per Month
• Date Opened 30/01/2026
• State/Province Western Cape
• Country South Africa

Job Description

A leading business skills training provider is seeking a Training Project Coordinator with experience in the QCTO / SETA space to join their team. This is a permanent, full-time role with working hours as Monday through Friday, from 8:00 am to 5:00 pm, with a hybrid work arrangement consisting of one week in-office and one week working remotely. The company will provide a laptop and other essential equipment needed for remote work.

The Training Project Coordinator is a vital member of the Operations team, responsible for coordinating training programmes, ensuring that learners are inducted and registered. Reporting to the Training Operations Manager, the role includes providing learner support, managing the assessment and moderation process, and serving as the communication liaison between various stakeholders, including clients, learners, facilitators, assessors, and moderators.

Responsibilities

• Coordinate and facilitate learner inductions.
• Register learners on relevant systems.
• Learner Support
  • Provide support to learners via phone, email, and WhatsApp.
  • Maintain regular communication with learners.
  • Identify and address learning barriers and needs with facilitators and assessors.
• Assessment & Moderation Coordination
  • Schedule assessments and moderation according to project timelines.
  • Support and guide assessors and moderators.
• Stakeholder Engagement
  • Compile monthly progress reports and host monthly progress meetings.
  • Act as the primary client liaison throughout the project.
• Project Coordination & Administration
  • Monitor project progress and resolve any issues.
  • Create and maintain comprehensive project documentation, plans, and reports.
  • Handle all learner and project administration tasks.
  • Review and approve training-related invoices.

Requirements

• Minimum of 3 years' in project coordination or administration is essential.
• Knowledge and/or exposure to the QCTO / SETA landscape is essential.
• Experience in the training and education sector, particularly in occupational learning, is advantageous.
• Grade 12 / Matric.
• Proficiency in MS Office (Word, Excel, Outlook).
• National Certificate in OD ETD Practices (NQF Level 5) is advantageous.
• Certificate in Project Management is a plus.
• Strong attention to detail.
• Ability to multitask effectively.
• Customer-focused mindset.
• Excellent planning and organisational skills.
• Strong problem-solving and decision-making abilities.
• Resourceful and proactive.