Temporary Finance Clerk (10 Months Contract)

Secondments; Johannesburg; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A financial services firm in Johannesburg is seeking an experienced accounting professional. The role requires a Diploma in Accounting or a relevant field, along with 2 to 3 years of experience in an accounting environment. Key responsibilities include payment processing, creditors reconciliations, and audit support. Proficiency in Excel and SAGE X3 is crucial. Join a dynamic team and contribute to effective financial management.

Qualifications

• Must have 2 to 3 years working experience in an accounting and finance environment.
• Preference will be given to candidates who have had training in Sage X3.
• Knowledge of relevant public service legislation and Treasury Regulations.

Responsibilities

• Daily loading of all approved payments to service providers on the banking platform.
• Weekly capturing of Current Account cashbook receipts and payments.
• Monthly reconciliation of supplier statements against the supplier ledger.
• Manual reconciliation of bank payments with supplier invoices.
• Responding to internal audit requests in a timely manner.
• Collaboration with other departments for payment and reporting.

Skills

Proficiency in Excel

Proficiency in MS Word

Attention to detail

Time Management

Interpersonal skills

Organizational skills

Ability to work under pressure

Education

Diploma in Accounting

Degree in Accounting

Tools

SAGE X3

Job description

Skills & Experience

A Diploma in Accounting OR relevant field.

A degree in Accounting would be advantageous.

Must have 2 to 3 years working experience in an accounting and finance environment.

Preference will be given to candidates who have had training and experience in Sage X3.

Proficiency in Excel and MS Word are prerequisites.

Knowledge of relevant public service legislation and Treasury Regulations pertaining to finance.

Have strong administrative background and good organizational skills and abilities.

Computer literacy, effective communication and interpersonal skills are necessary requirements.

When required, be willing to work extra hours

Ability to work in a deadline driven environment which requires extended working hours at times.

High level of numeracy.

Key accountabilities (but not limited to the following)

1. Payment Processing and Banking

   Daily loading of all approved payments to service providers and other non-payroll stakeholders on the banking platform (including committee members, customer refunds, and ad hoc payments).

   Preparation of payment advices reconciling supplier ledger balances to supplier statements.

   Verification of contract milestones against purchase order values for contract-related payments.

   Compilation of payment packs for approval and submission to payment approvers.

2. Cashbook Capturing and Penalties Register Maintenance

   Weekly capturing of Current Account cashbook receipts and payments.

   Monthly capturing of Penalties Account cashbook receipts and payments.

   Preparation of penalties interest calculations and updating of the Penalties Register on SAGE X3.

3. Creditors Reconciliations and Age Analysis Clearing

   Monthly reconciliation of supplier statements against the supplier ledger on SAGE X3.

   Identification and resolution of reconciling items through processing of corrective credit notes, invoices, or journals.

4. Matching of Invoices to Payments

   Manual reconciliation of bank payments with supplier invoices on SAGE X3 to ensure accurate clearing of supplier balances.

5. Related Parties Management

   Maintenance and reconciliation of related party balances to support disclosures in the Annual Financial Statements.

6. Audit Support

   Responding to internal and external audit requests by providing supporting documentation and explanations in a timely manner to avoid repeat audit findings.

7. Document and Invoice Management

   Filing of reviewed and paid invoices and compilation of the System Migration Audit File with supporting evidence of review and approval.

   Updating of the invoice tracker with payment dates and providing explanations for invoices paid beyond 20 days.

   Follow-up on unresolved invoice-related queries to ensure timely resolution.

8. General Finance Support

   Collaboration with other departments to obtain necessary documentation for payment and reporting purposes.

   Identification of process improvements and efficiency opportunities within the Finance Division.

   Adherence to confidentiality and data protection protocols when handling financial and supplier information.

Personality Attributes / Behaviours

Attention to detail.

Planning and organising.

Quality orientation.

Conflict handling

Time Management

Integrity

Ability to work in a highly pressurised environment.

Team player