Stock Administrator

Ferva Business Partners; Grabouw; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A logistics company in South Africa is seeking a Stock Administrator to manage sales orders, stock transfers, and production data on Syspro. Responsibilities include coordinating monthly stock takes, resolving stock variances, and fostering strong stakeholder relationships. Ideal candidates will have at least 5 years of experience, proficiency in Syspro, and strong organizational skills. This role is essential for ensuring accuracy in stock management and inventory operations.

Qualifications

• 5 years of experience in a similar role.
• Strong understanding of logistics and supply chain management.
• Product knowledge and data analysis skills.

Responsibilities

• Manage loading of sales orders and production data onto Syspro.
• Coordinate monthly stock takes and resolve variances.
• Maintain strong relationships and assist with stock transfers.

Skills

Proficiency in Excel

Proficiency in Word

Strong organisational skills

Excellent communication abilities

Strong interpersonal abilities

Ability to diagnose problems quickly

Tools

Syspro

Job description

The Stock Administrator manages the loading of sales orders, stock transfers, and production data onto Syspro, ensuring accuracy and timely reporting. It includes coordinating monthly stock takes, resolving stock variances, and maintaining clear communication with TSRs, storemen, and senior stakeholders. Additionally, the role focuses on fostering strong relationships with team members, assisting with stock transfers, and ensuring smooth warehouse operations.

Key Responsibilities

Loading of TSR sales orders & Transfers

• Receive copies of delivery notes from TSRs and DC Storeman.
• Confirm that the delivery note has been fully completed including.
• Purchase Order number if required.
• Load Sales Orders on behalf of respective TSR.
• Supply the sales order number to the TSRs.
• Ensure the Sales Order is loaded from the correct warehouse so that stock is moved correctly.
• Check the Delivery Note Recon for respective RealIPM representative and confirm delivery note sequence is correct.
• Request outstanding delivery notes if they are missing from the sequence.

Loading of Transfers from DCs to TSRs

• Receive copies of delivery notes from TSRs and DC Storeman.
• Load the Stock Transfer on behalf of respective TSR or Storeman.
• Request outstanding delivery notes if they are missing from the sequence.
• Provide the supplier GTR number to the respective TSRs.

Loading of daily WC1 Pre-Production

• Check previous days production volumes on the warehouse floor against the following: product type, packaging, quantity, batch number and manufacturing / expiry date.
• Loading confirmed production quantities onto Syspro on a daily basis.

Stock Takes

• Schedule monthly stock takes with each TSR and store men.
• Ensure all transfers have been completed before opening the stock take.
• Open and close stock take before and after the stock take has been completed.
• Compile and send stock variance report to each TSR /Warehouse.

Stock Variances

• Review stock variances from each Syspro warehouse after stock take.
• Communicate with respective RealIPM representative to find the errors in stock incoming or exiting the warehouse.
• Solve stock variances.
• Discuss unresolved variances with Operations Manager to initiate next step decision making on stock write-off.

Stakeholder Relationship Management

• Maintain strong relationships with team members, head office, and other warehouses.
• Assist other areas with stock transfers and deliveries as needed.
• Ensure seamless communication with TSRs and senior stakeholders (Regional Manager, Inventory Manager, and Operational Manager) regarding stock and deliveries.

Requirement

• 5 Year Experience
• Proficiency in Excel and Word
• Proficiency in Syspro
• Strong understanding of logistics and supply chain management.
• Product knowledge.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Understanding of advanced business planning and regulatory issues
• Data analysis and performance metrics
• Ability to diagnose problems quickly and foresee potential issues