Shipping Administrator (Contract)

Abantu Staffing Solutions; Durban; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A staffing solution company in Durban is seeking a Shipping Administrator on a contract basis. You will assist in ordering and coordinating items from foreign suppliers and ensure accurate documentation for customs. Ideal candidates should have a National Diploma in Supply Chain and 2-3 years of experience in a similar role.

Qualifications

• 2–3 years of experience in a similar role.
• Strong understanding of customs documentation and processes.
• Ability to manage multiple orders and updates effectively.

Responsibilities

• Receive and process shipping orders from business units.
• Ensure documentation accuracy for shipments and customs.
• Calculate landed costs and maintain cost sheets.

Skills

Experience in shipping

Knowledge of Customs processes

Attention to detail

Proficiency in ERP systems

Education

Grade 12 / Matric

National Diploma in Supply Chain Management

Certificate in Shipping Practice and Customs Compliance

Tools

ERP Mingle

SharePoint

Shipshape EDI

Job description

Overview

Our client within the automotive industry is seeking a Shipping Administrator to join their team on a contract basis. The successful candidate will assist in ordering, coordinating, and costing items from foreign suppliers for the company.

Minimum Requirements

• Grade 12 / Matric
• National Diploma in Supply Chain Management or Certificate in Shipping Practice and Customs Compliance / relevant qualification
• 2–3 years of experience in a similar role

Job Responsibilities

New Order Processing

• Receive approved orders from relevant business units, ensuring approvals align with authority levels and the LX system
• Create Indent/Delivery on Inbound Logistics Management (ILM) using ERP Mingle
• Send Indent to the forwarder via Shipshape Electronic Data Interchange (EDI)
• Add the Indent number to the Indent register
• Raise an Indent with the supplier, including all details and required date
• Place the order via email to the supplier, copying the forwarder, and include the completed Indent
• Open a shipping file on SharePoint, manually tracking the order with specified color coding

Processing Clearing and Forwarding Documentation

• Receive and validate shipping documents, forwarder’s invoice, and shipment details
• Examine Customs Declaration forms and related documentation
• Ensure correct calculation of Customs Value, VAT, Duty, and charges
• Verify cargo dues, landside charges, shipping line charges, and foreign collection charges
• Ensure accuracy in documentation, communication, agency fees, and foreign exchange calculations
• Calculate cartages, surcharges, and hazardous charges
• File all invoices and documents in SharePoint

Processing Foreign Bill of Collection

• Obtain order confirmation from the supplier
• Update and maintain the Internal Shipment Status Report, confirming order accuracy
• Monitor forwarding and shipment reports daily/weekly, advising units of deviations
• Follow up on deliveries
• File all related documents on SharePoint
• Assist with queries and additional duties as required
• Manage Forward Exchange Contracts (FEC) and liaise with plant accountants for foreign exposure coverage
• Update FEC covers and payment schedules
• Assist with SARS Customs audits

Month-End Procedures

• Verify shipment statuses, invoicing, and purchase orders
• Ensure all shipments have FECs
• Prepare Goods-In Transit Schedule with order values and supporting documents for provisions

Landed Costing

• Calculate the landed cost for each shipment
• Use the provided costing sheet for per unit/kg calculations