Service Operations Administrator

The Legends Agency; South Africa; Remote; ZAR 200,000 - 300,000; Full time

Job summary

A leading pipeline services provider is seeking a detail-oriented Service Operations Administrator to work remotely in South Africa. The role involves supporting billing, job documentation, and operational efficiency, requiring at least 2 years of experience. Key responsibilities include generating invoices, verifying costs, and managing communications with clients and finance. Candidates must be comfortable working US hours and have strong organizational skills.

Qualifications

• Minimum 2 years experience in billing or operations coordination.
• Proficient in billing systems and job costing.
• Strong knowledge of contracts and compliance preferred.

Responsibilities

• Manage billing, job documentation, and operational coordination.
• Generate and process invoices based on contract terms.
• Verify costs and hours to ensure accurate job costing.

Skills

Billing processes

Operations coordination

Microsoft Office Suite

Detail-oriented

Communication skills

Tools

ERP systems

Job/accounting software

Job description

About the job Service Operations Administrator

Service Operations Administrator

Support operations, billing, and job coordination for a leading US pipeline services provider. Remote, South Africa | US Hours | R25 000 - R35 000 per month

The Role

Service Operations Administrator

We are seeking a detail-oriented and proactive Service Operations Administrator to support billing, job documentation, and operational coordination. This role plays a critical part in ensuring accurate invoicing, correct job costing, and seamless communication between field teams, finance, and clients. It is ideal for someone with strong organizational skills who thrives in a fast-paced environment.

Key Responsibilities

• Bring a minimum of 2 years experience in billing, operations coordination, or administrative support.
• Review job tickets, work orders, and field reports to ensure accurate billing.
• Generate and process invoices in line with union and customer contract terms.
• Verify labor hours, material costs, and equipment usage for accurate job costing.
• Work closely with finance to track accounts receivable and resolve discrepancies.
• Maintain detailed service records, work orders, and completion documentation.
• Manage dispatch calendars and assist with scheduling preparations.
• Handle client inquiries regarding billing and service details professionally.
• Contribute to reporting on billing trends, revenue tracking, and operational efficiency.

About You

• Minimum 2 years experience in billing, administration, or operations coordination.
• Background in construction, utilities, or service industries preferred.
• Strong knowledge of ERP or billing systems; experience with job costing advantageous.
• Familiarity with contracts, compliance, and union rules is a plus.
• Proficient in Microsoft Office Suite (Excel, Outlook, Word) and job/accounting software.
• Highly organized, detail-focused, and able to handle multiple tasks under pressure.
• Excellent written and verbal communication skills; professional with colleagues and clients.
• Comfortable working US hours (training requires full US shift before moving to split shifts).
• Experience supporting US-based operations would be highly beneficial.