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Senior Secretary

Clicks Group

Cape Town

On-site

ZAR 50 000 - 200 000

Full time

Yesterday

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Job summary

A leading retail company seeks a Senior Secretary to support the Group Head of IT in Cape Town. The role involves executing various office administration duties, coordinating schedules, arranging travel, and preparing documents. Candidates should have a Matric, a diploma in administration, and at least 3 years of secretarial experience. Proficiency in MS Office and SAP is essential, along with strong communication and interpersonal skills.

Qualifications

Minimum 3 years secretarial service to an executive manager (essential).
Experience in office administration (essential).
Experience with on-line travel bookings.

Responsibilities

Plan and organise schedules and diaries.
Execute arrangements for the efficient functioning of the office.
Provide excellent customer service at all times.
Prepare PowerPoint presentations and other documents as required.
Co-ordinate, book and arrange travel as needed.

Skills

Prioritising

Good Interpersonal skills

Excellent verbal and written communication

Highly proficient in English

Attention to detail

Problem-solving skills

Ability to persuade and handle conflict

Professional approach

Education

Matric / Grade 12

Diploma in administration or other relevant qualification

Tools

MS Outlook

MS Word

MS Excel

MS PowerPoint

SAP

Job title : Senior Secretary

Job Location : Western Cape, Cape TownDeadline : December 15

Introduction

We are looking to recruit a Senior Secretary to work within the IT department of Clicks Group Services.

The role will be based at Clicks Head Office in Cape Town and will report to the Group Head of IT.

Job Purpose

To efficiently execute and coordinate all office administration duties, communication and correspondence, with stakeholders in order to provide the necessary support to the Head of Group IT in a professional and confidential manner.

Job Objectives

To effectively plan and organise schedules and diaries.
To execute all arrangements in a manner enabling the efficient functioning of the office.
To provide general office administration on time and efficiently.
To provide lines of communication / correspondence with all stakeholders that is effective and professional.
To provide excellent customer service at all times.
To provide support to line managers as and when required.
To prepare PowerPoint presentations and other documents as and when required.
To co-ordinate, book and arrange travel as and when required.
Process all capital expenditure requirements for the Group.

Minimum requirements

Education