Senior Parts Administrator

OttoBauthentic; Pretoria; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading automotive retail company in Pretoria is seeking a detail-oriented Administration Clerk / Parts Shop Administrator to manage administrative functions, stock control, and supplier coordination. The role involves overseeing cash management, inventory accuracy, and assisting sales support in a busy retail environment. Ideal candidates will have strong organizational skills, relevant experience, and a commitment to efficiency and professionalism. Join a dynamic team and contribute to the success of our Parts Shop.

Qualifications

• Proven experience in senior administration, parts administration, or stock control.
• Strong administrative skills in a high-volume retail environment.
• Trustworthy and reliable with cash handling experience.

Responsibilities

• Manage daily cash-ups and banking preparations.
• Track orders from placement to receipt, ensuring accurate inventory.
• Act as the primary administrative support to store management.

Skills

Attention to detail

Organizational skills

Time management

Verbal communication

Written communication

Education

Matric

Relevant qualifications in Administration, Finance, Supply Chain, Stock Control, or Retail Management

Job description

JOB OVERVIEW / ROLE PURPOSE

We are seeking areliable, detail-oriented Administration Clerk / Parts Shop Administrator to manage and support the full administrative, stock, and supply chain functions of the car parts retail store.This role is critical to ensuring smooth day-to-day operations of the Parts Shop, including stock ordering, supplier coordination, inventory control, financial administration, and general office management.The successful candidate will be detail-driven, financially astute, and capable of working independently while supporting sales and store management in a fast-paced automotive retail setting.

KEY RESPONSIBILITIES:

• Senior Administration and Financial Control:
  • Take ownership of all administrative functions within the Parts Shop
  • Manage daily cash-ups, banking preparation, and variance investigations
  • Capture and reconcile invoices, GRNs, payments, and supplier documentation
  • Manage debtors and creditors processes and assist with supplier payments
  • Maintain accurate filing systems, records, and compliance documentation
• Stock Control, Ordering and Supply Chain:
  • Manage end-to-end stock ordering for the Parts Shop to maintain optimal stock levels
  • Liaise with suppliers regarding pricing, availability, lead times, and delivery schedules
  • Track and follow up on orders from placement to receipt
  • Ensure accurate receiving, capturing, and reconciliation of all stock
  • Conduct regular stock counts and investigate discrepancies
  • Implement controls to minimize stock losses, shortages, and overstocking
  • Support demand planning and stock forecasting in line with sales trends
• Store Operations and Support:
  • Act as the primary administrative and stock control support to store management
  • Support sales staff with parts administration, queries, and documentation
  • Ensure the administrative office operates efficiently and professionally
  • Maintain high levels of accuracy, accountability, and professionalism at all times
  • Identify process improvements to enhance efficiency and stock accuracy

MINIMUM REQUIREMENTS

Qualifications:

• Matric
• Relevant qualifications in Administration, Finance, Supply Chain, Stock Control, or Retail Management will be advantageous

Experience required:

• Proven experience in senior administration, parts administration, or stock control
• Strong administrative, organisational, and time-management skills
• Excellent verbal and written communication skills
• Solid experience with cash handling, daily cash-ups, and reconciliations
• Working knowledge of debtors, creditors, invoicing, and financial controls
• Experience with stock ordering, inventory management, and supplier coordination
• Ability to work under pressure in a high-volume retail environment
• Trustworthy, reliable, and able to work independently
• Previous experience in the automotive or car parts industry will be a strong advantage

Additional Information

• Retail environment (Automotive / Car Parts)
• Must be able to work Monday to Saturday
• Must have Clear ITC records (No Debt review, Defaults or Judgements)
• Must have Clear Criminal Record
• Must have valid Driver's License and own vehicle