Senior Executive Assistant

Cherry Assistant; Remote; ZAR 300 000 - 400 000; Full time

Job summary

A professional services firm is seeking a Senior Executive Assistant to provide critical support to the CEO and executive team. This fully remote role involves managing complex schedules, coordinating tasks, and supporting team efficiency. The ideal candidate has over 5 years of relevant experience and exceptional organizational skills. Responsibilities include overseeing logistics, assisting in recruitment, and managing administrative tasks. This mid-senior level position offers competitive pay ranging from R20,000 to R35,000 per month, with opportunities for annual raises and growth.

Benefits

Remote work flexibility

Supportive environment

Potential for growth into a senior role

Qualifications

• 5+ years of proven experience as an Executive Assistant or similar role.
• Strong organizational and project coordination skills.
• Excellent verbal and written communication skills.

Responsibilities

• Manage complex calendars and agendas for the CEO and leaders of subsidiary companies.
• Take minutes during meetings and send post-meeting action lists.
• Track emails and ensure timely responses.

Skills

Organizational skills

Project coordination

Communication skills

Attention to detail

Task prioritization

Adaptability

Tools

Google Workspace

Zoom

Trello

Notion

JustCall

Job description

Senior Executive Assistant

We are seeking a highly organized and proactiveSenior Executive Assistantto provide comprehensive administrative and operational support to the CEO and executive team.

This role is critical in ensuring smooth daily operations across multiple business units by managing complex schedules, coordinating cross-functional tasks, supervising deliverables from other remote team members, and handling a blend of business and personal responsibilities with discretion.

The Executive Assistant will serve as the central point of contact for the CEO, helping manage workload, drive task completion, and enable strategic focus.

Key Responsibilities

Executive and Operational Support

• Manage complex calendars and agendas for the CEO and leaders of six subsidiary companies, including scheduling, confirming, and rescheduling meetings with accurate meeting links.
• Join meetings alongside the CEO, take minutes, and send post-meeting action lists or task recaps to the team.
• Track emails and follow up on pending communications to ensure timely responses and task completion.
• Review and prepare documents, presentations, and basic artwork or decks when needed.
• Provide regular updates to the CEO and ensure clear communication on all pending tasks and priorities.

Team Coordination

• Act as the coordination point between the CEO and other virtual assistants, ensuring that payroll inputs (timesheets, invoices) and other deliverables are submitted on time.
• Consolidate data from other assistants before passing it to the CEO for payment processing.
• Liaise with internal teams and external stakeholders as needed, ensuring instructions and priorities are clearly relayed.

Administrative & Personal Tasks

• Handle administrative tasks such as opening bank accounts.
• Preparing and organizing documents for visa applications.
• Managing property, vehicle, and health insurance renewals.

Processing personal purchases and tracking expenses.

• Coordinate recurring household and office services (e.g., AC maintenance, pest control, grocery scheduling).
• Liaise with the executive driver for pick-ups, deliveries, and other transport requirements.

Logistics & Recruitment

• Oversee logistics for international shipments, including furniture orders and freight forwarding.
• Support recruitment processes including sourcing, coordinating interviews, and onboarding overseas hires.

Required Qualifications

• 5+ years of proven experience as an Executive Assistant or in a similar administrative support role.
• Strong organizational and project coordination skills.
• Excellent verbal and written communication skills.
• High level of integrity, initiative, and attention to detail.
• Ability to prioritize tasks, meet deadlines, and handle sensitive information.
• Comfortable working in a fast-paced and dynamic environment.
• Familiarity with remote collaboration and productivity tools.

Required Skills / Tools

• Google Workspace (Calendar, Mail, Drive); Zoom.
• Trello, Notion.
• JustCall for VoIP calls (mainly for US business).
• Executive calendar management and scheduling.
• Task coordination and follow-through.
• Recruitment assistance and onboarding support.
• Travel and logistics coordination.
• Document preparation, deck / presentation support, and light design work.
• Excellent organizational, communication, and multitasking skills.
• Ability to work independently and maintain confidentiality.

Schedule & Pay

Fully remote role for a Fiji based client.

Pay ranges fromR20, – R35, per month.

Annual raises and confirmed holidays.

System Requirements

• Internet speed of at least 20 Mbps.
• Computer with a 2.4 GHz processor or higher.
• 8 GB of RAM or higher.
• Windows 10 or newer, or macOS or newer.
• HD p webcam.
• Headset with a microphone.
• Competitive pay rates.

Benefits

• Remote work flexibility – from home or any location of your choice.
• Elimination of commute time.
• Consistent work with the same clients, fostering long-term relationships.
• Stable work hours and consistent pay.
• Supportive and inclusive environment that values diversity and growth.
• Potential to scale into a more senior Chief of Staff role.

Seniority level

Mid-Senior level

Employment type

Contract

Job function

Administrative, General Business, and Other

Industries

Investment Management, Venture Capital and Private Equity Principals, and Hospitality

If you're a detail-focused, independent worker with a strategic mindset looking to impact the investment space, join our team!

#J Ljbffr