Senior Administrative Coordinator

Frank Consult; Stellenbosch; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A well-established agricultural trading organisation is looking for a Senior Administrative Coordinator in Stellenbosch. This role involves contract administration, inventory management, and invoice processing. Candidates should have 2-3 years in senior admin roles, excellent communication skills, and strong Excel proficiency. The position demands meticulous attention to detail while managing high work volumes in a fast-paced environment, making it essential for a highly organized candidate to thrive in this dynamic setting.

Qualifications

• Minimum 2–3 years’ experience in a senior administrative or financial role.
• Strong Excel proficiency is essential.
• Experience managing high volumes of work accurately under pressure.

Responsibilities

• Contract administration including preparation of purchase contracts.
• Inventory control and reconciliation to ensure stock levels align.
• Preparation and processing of invoices for payments.

Skills

Strong analytical ability

Excellent planning and organisational skills

Excellent communication and customer service skills

Strong Excel proficiency

Attention to detail

Ability to work under pressure

Team player

Education

Relevant qualification

Job description

Overview

A well-established organisation within the agricultural trading sector is seeking a Senior Administrative Coordinator to join its Summer Grains Procurement team based in Stellenbosch.

This is a fast-paced, detail-driven role suited to a highly organised administrator with strong financial acumen and the ability to manage high work volumes accurately under pressure.

Minimum Requirements

• Minimum 2–3 years’ experience in a senior administrative or financial role.
• A relevant qualification will be advantageous.
• Strong analytical ability with excellent planning and organisational skills.
• Excellent communication and customer service skills.
• Strong Excel proficiency.
• High attention to detail with the ability to work accurately and efficiently.
• Proven ability to handle high volumes of work under pressure.
• Strong team player with a structured and disciplined work approach.

Key Responsibilities

• Contract administration, including:
  • Preparation of physical purchase contracts.
  • Follow-up and collection of outstanding contracts.
• Inventory control and reconciliation:
• Ensuring stock levels on internal systems align with cooperative systems.
• Managing instructions, stock movements, transfers, and adjustments.
• Invoice preparation and processing for payments to suppliers and producers.
• Transaction control:
• Daily verification that all procurement-related transactions are correctly captured on the system.
• Ensuring alignment with Safex transactions.
• Ongoing liaison with:
  • Clients
  • Suppliers
  • Marketers
  • Internal team members