Reseach-related Information and Data Support Officer (Post Level 10)

Stellenbosch University; Stellenbosch; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A prominent educational institution is seeking a Research-related Information and Data Support Officer to advance and support research initiatives. The role involves quality control of research outputs, assisting with data management, and ensuring compliance with higher education regulations. The ideal candidate will hold a relevant qualification and possess at least three years of experience in information management. Excellent skills in data analysis and communication are essential.

Qualifications

• Three years' relevant experience in an information management/data analytics position.
• Ability to function independently and effectively within a team.
• Knowledge of information/data management best practices.

Responsibilities

• Annual submission of research outputs to the Department of Higher Education and Training.
• Quality control of validated publications.
• Assisting with creative outputs information validation.

Skills

Excellent computer proficiency with Microsoft Office

Advanced competency in MS Excel

Advanced data analysis capabilities

Excellent communication skills

Attention to detail

Education

Relevant tertiary qualification (NQF 6)

Tools

Microsoft Office

Job description

Overview

Division for Research Development
Reseach-related Information and Data Support Officer (Post Level 10) – Stellenbosch Campus
Ref. ANO/225/0925

The Division for Research Development (DRD) is tasked with the advancement, facilitation and support of research at Stellenbosch University (SU). Our support directly contributes to SU's core strategic themes as described in the strategic framework: it strengthens and grows the institutional knowledge base; ensures sustainability (in particular financial); promotes academic staff and postgraduate student success; and promotes diversity through research capacity development and support. The Division is divided into clusters/offices that support ethics and integrity, research contracts, national and international funding, postgraduate studies, postdoctoral research fellows, and research information and strategic initiatives.

Duties/Pos Vereistes

Annual submission of research outputs to the Department of Higher Education and Training (DHET).

• Quality control of validated publications.
• Quality control of DHET spreadsheets.
• Quality control of Human Resource data.
• Following up on outstanding information in the electronic information management system for research outputs (Symplectic Elements, Annual Collections Module (ACM)).
• Quality control of the journals database.
• Investigating publications not nominated or not claimed for subsidy purposes.
• Assisting with system reports and requests for future reporting.
• Assisting with creative outputs information validation.

• Maintaining and regularly updating the DRD's lists (services and distribution lists).
• Maintaining and regularly updating the DRD's shared information platform for staff (policies, guidelines, information sets, templates, etc).
• Assisting with the collection and extraction of research-related information datasets for reporting purposes (Quarterly Management Reports, Annual Report to Senate, etc).
• Assisting with the collection of research-related information required for the DRD website and other platforms and reports.
• Collating research-related news from SU news carousel and other sources for reporting and the DRD Research for Impact digital platform.

Job Requirements/Pos Vereistes

• A relevant tertiary qualification (NQF 6) focusing on information management or data analytics.
• Three years' relevant experience in an information management/data analytics position.
• Excellent computer proficiency with the Microsoft Office package, specifically advanced competency with MS Excel.
• Advanced competency in working with large information/data sets.
• Advanced data analysis capabilities.
• Ability to extract, collect and organise information/data from various sources according to set criteria.
• Excellent interpersonal skills.
• Ability to function independently and effectively within a team.
• Excellent communication skills.
• Excellent organisational skills.
• Ability to multi-task and function under high pressure.
• Attention to detail and a sense of responsibility.
• Knowledge of document control and recordkeeping practices.
• Knowledge of office management systems and procedures.
• Knowledge of information/data management best practices.
• Knowledge and understanding of information/data extraction best practices.
• Understanding of the higher education landscape/environment and the role of research information management.

Recommendation/Aanbeveling

• Previous experience with the DHET annual submission of research publications.
• Experience with research-related information management in a higher education institution.
• Experience with utilisation of research-related information for report writing.
• Knowledge of website design and maintenance.

How To Apply/Hoe Om Aansoek Te Doen

#PSS

Stellenbosch University is committed to employment equity (EE), and appointments will be made in line with the EE plan for the specific environment as well as the EE Plan of the University.

Stellenbosch University reserves the right not to make an appointment.

Your application, comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees), must reach the University before or on the closing date of the advertised post.

APPLY ONLINE AT BY USING THE APPLY NOW LINK AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.

The University reserves the right to investigate qualifications and conduct background checks on all candidates.

Should no feedback be received from the University within four to six weeks of the closing date, kindly accept that your application did not succeed.

Enquiries/Navrae

Enquiries regarding this post: Maryke Hunter-Hüsselmann on 021 808 4623, or at the same email address.

Enquiries regarding remuneration/benefits, as well as technical assistance with the electronic application process: Human Resources Client Services Centre on 021 808 2753 (Stellenbosch) / 021 938 9636 (Tygerberg).

Currency ZAR

Commencement Date: 01-Nov-2025

Closing Date: 01-Oct-2025

Amount of Travel

Work At Home