Reporting Administrator

SGS; South Africa; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A global testing, inspection, and certification company is seeking an Administrative Assistant to support the Laboratory Administrator in overseeing administrative functions and maintaining customer communication. The ideal candidate will have at least 2 years of experience in an administrative role, with laboratory or chemistry qualifications being advantageous. This role requires adherence to safety and quality standards in a laboratory environment.

Qualifications

• Minimum 2 years’ experience in an administrative position.
• Laboratory background would be an advantage.
• Chemistry related qualification would be an advantage.

Responsibilities

• Assist in maintaining the LIMS system.
• Adhere to the laboratory quality management system.
• Print and email test reports.
• Invoicing for completed work.

Skills

Maintaining the LIMS system

Communication with customers

Document management

Education

Matric

Job description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 89,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

To assist the Laboratory Administrator in effectively overseeing the administrative functions of the division as well as maintaining customer communication.

• Maintaining the LIMS system.
• Complies and conforms to the laboratory quality management system (ISO17025 and SANAS)
• Adhere to all quality and safety requirements of the SGS management system.
• Perform any other reasonable tasks as assigned by direct line manager.
• Printing and e-mailing of test reports.
• Invoicing completed work as per agreed rates.
• Assist department with general administrative tasks (filing, copying, creating customized reporting templates, reconciliations, updating spreadsheets)
• Assist department with maintaining a status of outstanding work as well as following up with the lab regarding expected reporting dates.
• Assist Section Manger with contract review and issues of proposals.
• Assist with and co-ordinate customer enquiries/queries.
• Assist in the monthly stock counts within the department.
• Assist with monthly payroll duties.

Qualifications

Education:

• Matric.

Experience:

• Minimum 2 years’ experience in an administrative position
• Laboratory background would be an advantage.
• Chemistry related qualification would be an advantage.

Additional Information

• Shall adhere to all Health, Safety and Environmental requirements of the SGS OI Management System, country legislation, Rules for Life, local legal requirements and laws.
• Shall comply and conform to the QHSE, Global and country policies of SGS.
• Participate and form part of Operational Integrity projects and campaigns.
• Shall report Health, Safety and Environmental hazards, incidents/accidents and near misses to the Supervisor/SHE Representative/Location Manager/OI Site Coordinator.
• Apply Check status process and use the Stop Work Authority whenever the control of risks is not clearly established and understood.
• Observe and report any faulty/nonfunctioning apparatus or equipment and or deviations from process/protocols/procedures/work instructions to the Supervisor/Location Manager.
• Assist in investigations.
• Ensure that all proper procedures/Working instructions, etc. are followed.
• Assist with training of employee/s where required.
• Perform and ensure good housekeeping practices are always maintained in all work areas.
• Participate and adhere to all HSE Procedures/Working instructions, Integrity, Safe Talks, Toolbox talks, etc. training.
• Perform any other reasonable tasks as assigned by direct line manager Maintain a clean working environment.

Job Location