Property Administrator

J2E Placements; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A dynamic Property Group in Johannesburg is seeking a highly organized and detail-oriented Property Administrator. The ideal candidate will manage a portfolio of properties, ensuring smooth daily operations and maintaining strong tenant relationships. Requirements include at least 2 years in a similar role, advanced MS Office skills, and knowledge of FICA and POPIA. Competitive salary of R20,000 – R25,000 per month based on experience.

Qualifications

• At least 2 years of experience in a commercial property management role.
• Valid License and Own Transport.
• Understanding of financial principles related to property management.

Responsibilities

• Manage tenant communication and ensure smooth property operation.
• Resolve credit balances and follow up on overdue rental payments.
• Oversee contract creation and lease administration.

Skills

Organizational skills

Communication skills

Attention to detail

MS Office proficiency

Knowledge of FICA and POPIA

Education

Grade 12 with Accountancy

Tools

Property management systems (SAP, MDA)

Job description

Property Administrator job vacancy in Johannesburg.

Our client, a dynamic Property Group, seeks a Property Administrator to join their team, who can start Immediately or as soon as possible at their offices in Rosebank.

Must live in or around the Rosebank Area.

Must preferably be available immediately!

Salary: R20 000 – R25 000 per month, depending on experience.

Job Purpose:

We are looking for a highly organized and detail-oriented Property Administrator to provide essential support in managing a portfolio of properties.

This role involves tenant communication, administrative coordination, and ensuring the smooth daily operation of retail, office, industrial and student accommodation properties.

The successful candidate will serve as a vital link between the property owners, tenants, and service providers. Establish and grow strong tenant relationships in an effort to ease the facilitating and negotiating of the conclusion of lease agreement renewals so as to avoid any vacancies;

Requirements:

• Grade 12 with Accountancy as subject.
• At least 2 years of experience in a similar role within a commercial property management environment, demonstrating practical expertise in the field.
• Advanced skills in MS Office and property management systems such as SAP or MDA.
• Familiarity with relevant legal and regulatory requirements, including FICA and POPIA and other applicable data protection laws, to ensure compliance in all administrative tasks.
• Understanding of financial principles and practices related to commission calculations, turnover reports, and expense reporting.
• Skilled in preparing and reviewing various types of documentation, including lease agreements, cession documents, and commission claims, and producing accurate reports
• Valid License and Own Transport

Duties include, but are not limited to:

• Debtor Credit Balance
  • Investigate and resolve credit balances, ensuring corrections or refunds are processed monthly in collaboration with the Billing Team.
• Debtors Management
  • Maintain accurate records of rental payments and follow up on overdue accounts
• Lease Administration
  • New Deals: Oversee contract creation, coordinate with brokers and the legal department, prepare commission calculations and lease packs, and manage cession and cancellation agreements.
  • Oversee tenant move-ins and move-outs, including conducting inspections and key handovers.
  • Renewals: Initiate and manage lease renewal processes, liaise with tenants, coordinate credit vetting and KYC risk ratings and additional FICA documents.
  • Tenant Administration: Manage tenant communication, track and load monthly turnover figures, handle tenant queries, and prepare various lease-related documents and reports.
  • Document Storage Administration on MDA and company server
  • Data Integrity: Ensure completeness and accuracy of lease documentation, including contracts, sureties, bank guarantees, and FICA documents.
  • Maintain document tracking, process adjustments, and manage tenant vacating procedures.
  • Reporting: Assist with preparing reports for Manco & Exco meetings.
  • Tenant and Public Liaison: Address tenant account and invoice queries, validate and process broker invoices.
  • Handle bank guarantees and ensure timely payments.
  • Internal Liaison: Communicate with internal staff on tenant issues, facilitate key handovers and pre-reinstatement inspections, and assist with space management and municipal bill processing.