Property Administrator

Profile Personnel; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A property management firm is seeking a highly organized Property Administrator in Johannesburg to manage a diverse property portfolio. Responsibilities include lease administration, tenant communication, and ensuring operational efficiency. Ideal candidates will have at least 2 years in commercial property management and proficiency in property management systems.

Qualifications

• At least 2 years of experience in a commercial property management environment.
• Strong understanding of financial principles related to commissions, turnover, and expenses.
• Ability to prepare, review, and manage lease agreements and related documentation.

Responsibilities

• Investigate and resolve debtor credit balances.
• Manage lease administration and coordinate tenant communication.
• Oversee tenant move-ins and move-outs.

Skills

Organizational skills

Communication skills

Document-handling skills

Proficiency in MS Office

Knowledge of legal and regulatory requirements

Education

Minimum Grade 12 with Accountancy

Tools

Property management systems (SAP or MDA preferred)

Job description

Job Overview

We are seeking a highly organized and detail-oriented Property Administrator to support the effective management of a diverse property portfolio, including retail, office, industrial, and student accommodation. The successful candidate will act as a key link between property owners, tenants, and service providers, ensuring smooth daily operations, strong tenant relationships, and accurate administrative processes.

Key Responsibilities

• Investigate and resolve debtor credit balances in collaboration with the Billing Team.
• Maintain rental payment records and follow up on overdue accounts.
• Manage lease administration, including new deals, renewals, cessions, cancellations, and tenant documentation.
• Oversee tenant move-ins and move-outs, including inspections and key handovers.
• Ensure accuracy and completeness of lease documentation and data integrity on property management systems.
• Coordinate tenant communication, resolve queries, and manage monthly turnover figures.
• Prepare and maintain reports for management meetings.
• Liaise with brokers, tenants, and service providers, including validation of invoices and handling of bank guarantees.
• Collaborate with internal teams to support municipal billing, inspections, and space management.

Requirements & Skills

• Minimum Grade 12 with Accountancy as a subject.
• At least 2 years of experience in a commercial property management environment.
• Proficiency in MS Office and property management systems (SAP or MDA preferred).
• Strong organizational, administrative, and document-handling skills.
• Excellent verbal and written communication abilities.
• Familiarity with legal and regulatory requirements such as FICA and POPIA.
• Understanding of financial principles related to commissions, turnover, and expenses.
• Ability to prepare, review, and manage lease agreements and related documentation.