Programme Administrator

NACOSA; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A nonprofit organization in Durban seeks a Programme Administrator to offer day-to-day office support and administrative assistance to the programme team. The ideal candidate must have a post matric qualification and at least 3 years of relevant experience. Key responsibilities include procurement administration, document management, and maintaining the programme team's calendar. Strong communication skills and proficiency in MS Excel are essential. Applications close on 04 February 2026.

Qualifications

• Minimum of 3 years’ experience in an administrative or Personal Assistant role.
• Proven experience in arranging flight bookings and procurement processes.
• Valid driver’s licence and must reside within the Durban region.

Responsibilities

• Provide day-to-day office support and administrative assistance.
• Assist with procurement administration and document management.
• Maintain programme team calendar and collate materials for meetings.

Skills

Strong computer literacy, including proficiency in MS Excel

Excellent written and verbal communication skills in English

Strong attention to detail

Organisational and time-management skills

Ability to multitask and prioritize effectively

Education

Post matric qualification, Office or Business Administration Certificate or Diploma

Tools

MS Excel

MS Word

MS PowerPoint

Job description

Overview

The duties and responsibilities of the Programme Administrator will include, but not be limited to:

• Day-to-day office support and administrative assistance to the programme team.
• Assist with procurement administration, including obtaining quotes from suppliers for programme-related services, and submitting invoices to finance
• Supply chain monitoring of key commodities for programme interventions.
• Document management and filing, including electronic filing on the central database
• Assist with transporting supplies, equipment, commodities, and the collection of documents from the field
• Maintain programme team calendar of events, key meetings, and training calendar
• Assist with locating venues for implementation activities within selected communities.
• Develop and maintain a network of working-level external contacts, e.g. Printing suppliers
• Liaison with third parties (i.e., caterers, venues) as required
• Collate materials (stationery, printing, etc.) for meetings and trainings
• Capture and verify information on various databases (e.g., NetSuite, Learning Management Information Systems, Microsoft Excel)
• Maintain office supplies and equipment inventory as required
• Maintain administrative records, including meeting minutes and reports
• Ad-hoc duties as required by the programme team.

Required Qualifications, Skills, and Experience

• Post matric qualification, Office or Business Administration Certificate or Diploma.
• Minimum of 3 years’ experience in an administrative and/or Personal Assistant role.
• Strong computer literacy, including proficiency in MS Excel, Word, PowerPoint, email, and internet applications.
• Proven experience in arranging flight bookings, finance administration, procurement processes, and training logistics.
• Excellent written and verbal communication skills in English, with the ability to interact effectively at all levels of staff and with external stakeholders.
• Previous experience working within the NGO/NPO sector will be advantageous.
• Strong attention to detail with excellent organisational and time-management skills.
• Valid driver’s licence and must reside within the Durban region.

Personal Competencies

• Sound interpersonal relations and professional customer service orientation
• Ability to multitask, prioritize effectively, and work under pressure
• Attention to details
• Strong organisational and problem-solving skills

Closing date for applications: 04 February 2026

Application Process: Please note that emailed applications will not be considered. NB: NACOSA reserves the right to close this job advert early if sufficient applications are received or a suitable candidate is identified.

PLEASE NOTE:

Preference will be given to suitably qualified applicants who are members of the designated groups in line with the employment equity plan and targets of NACOSA. We also encourage people with disabilities to apply and an indication in this regard will be appreciated. NACOSA is guided by the principles of Employment Equity.

In the event that you do not hear from us after 2 weeks of the closing date, please consider your application unsuccessful. NACOSA reserves the right to amend and/or withdraw adverts at any time without notification. NACOSA respects the privacy of its stakeholders and will treat all personal information provided in line with our recruitment policy and in accordance with the Protection of Personal Information Act.

As part of our hiring process, NACOSA will inquire during reference checks for information about job applicants’ reference persons regarding any finding of sexual exploitation, abuse, and/or harassment as well as any other forms of misconduct.