Procurement and Creditors Clerk

Vulcan Recruit; Durbanville; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading recruitment agency in South Africa is seeking a detail-oriented Procurement & Creditors Clerk to manage the full supplier lifecycle within a construction environment. The role is critical for sourcing and negotiating competitive supplier quotes, managing purchase orders, and ensuring timely payments while maintaining strong supplier relationships. Suitable candidates should have Matric with Accounting/Mathematics and relevant procurement experience, particularly in construction, along with proficiency in accounting software like Xero.

Qualifications

• Minimum 3–5 years’ experience in creditors/accounts payable.
• Experience within a construction environment is essential.
• Proven procurement experience, preferably in construction.

Responsibilities

• Manage supplier lifecycle and ensure timely delivery of goods.
• Source competitive quotes and negotiate pricing with suppliers.
• Process and reconcile supplier invoices efficiently.
• Maintain accurate financial records and supplier database.

Skills

Attention to detail

Negotiation skills

Communication skills

Proficiency in MS Excel

Understanding of procurement processes

Education

Matric (Grade 12) with Accounting/Mathematics

Financial or Procurement-related tertiary qualification

Tools

Xero

ApprovalMax

BuildSmart

Job description

Job Specification: Procurement & Creditors Clerk

Industry: Construction

Employment Type: Full-time

Location: Bellville

Our Client is seeking a detail-oriented and proactive Procurement & Creditors Clerk to manage the full supplier lifecycle within a construction environment. The role is responsible for sourcing and negotiating competitive supplier quotes, managing purchase orders, processing and reconciling supplier invoices, and ensuring accurate, timely payments.

This position plays a critical role in securing materials and services at optimal pricing while maintaining strong supplier relationships and accurate financial records.

Qualifications & Experience

• Matric (Grade 12) with Accounting and/or Mathematics (required)
• Experience within a construction environment (essential)
• Financial or Procurement-related tertiary qualification (advantageous)
• 3–5 years’ experience in creditors/accounts payable
• Proven procurement or buying experience, preferably within construction or building
• Proficiency in accounting and procurement software (e.g. Xero, ApprovalMax, BuildSmart, or similar)
• Strong MS Excel skills; SmartSheets experience is an advantage

Key Responsibilities

• Procurement / Buying
• Source and obtain competitive quotes for construction materials, plant hire, and related services
• Manage purchase orders and ensure timely delivery of goods to site
• Negotiate pricing, terms, and discounts with suppliers
• Maintain and update the approved supplier database
• Monitor stock and material requirements, including long-lead items, in collaboration with site teams
• Resolve supply or delivery issues promptly and effectively

Creditors / Accounts Payable

• Receive, verify, and process supplier invoices
• Match invoices against purchase orders and delivery notes
• Reconcile supplier statements and resolve discrepancies
• Prepare monthly payment batches in line with company cash flow
• Ensure payments are made within agreed terms and negotiate settlement discounts where applicable
• Maintain accurate and well-organised creditors’ records for audit purposes

General Administration

• Assist with reconciliations and weekly reporting
• Maintain proper electronic and hard-copy filing systems
• Provide ad hoc administrative support to Finance and Project teams

Skills & Attributes

• High attention to detail and accuracy
• Strong negotiation and communication skills
• Ability to work under pressure and meet deadlines
• High level of integrity and professionalism
• Well-organised, proactive, and able to multitask effectively
• Team player with the ability to liaise between Finance and Site teams

Reporting Structure

• Reports to: Managing Director / Finance Manager
• Works closely with: Site Managers, Quantity Surveyors, and Suppliers