Procurement Assistant

Ithemba Recruitment- Sourcing Top Talent; Johannesburg; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A recruitment agency seeks a Procurement Assistant in Johannesburg, South Africa. The role involves various supply chain functions such as liaising with stakeholders, order management, and tracking shipments. The candidate will assist in procuring materials and managing stock levels. Responsibilities include creating payment requisitions and preparing tender applications. Ideal for someone with strong organizational skills who is eager to work in a dynamic team.

Responsibilities

• Liaising with external and internal stakeholders.
• Order management including placing and confirming orders.
• Booking shipments with freight forwarders.
• Tracking shipments and GRVs (Good Received Vouchers).
• Administration of Supply Chain functions and assisting with tender applications.

Job description

The Procurement Assistant will be responsible fortheAdministration of general Supply Chain functions and liaising with external and internal stakeholders.

Duties and responsibilities

• Liaising with external and internal stakeholders
• Order management (place, confirm estimated time of arrival, receiving, escalation)
• Book shipments with freight forwarders
• Track shipments
• Track GRVs (Good received vouchers)
• Action ASNs (Advanced Shipping Notices) with distributor
• Local manufacturing administration (Order Active Pharmaceutical Ingredients and
• Packaging and place orders with local manufacturers)
• Stock control (UPD Distribution Centre snapshot, Inter Branch Transfers (IBT), Cape
  Town Replenishment etc)
• Weekly stock report (Communication with sales)
• Create payment requisitions
• Communication with Quality Assurance (QA) regarding urgent releases
• Administration of general Supply Chain functions:
• Assist Tender Manager with Tender applications (Administration)
• Responding to tender request for quotes
• Send monthly forecasts to suppliers
• Stock holding analysis
• Order sign offs
• Navigating the procurement model
• Analysing stock levels
• Reconciling orders placed and received
• Monthly procurement roll-over
• Creating out of stock & discontinued stock letters
• Product creation creating product descriptions and codes on fact sheet
• Create the marketing fact sheet for sales and marketing to use with customers
• Create the product with the receiving warehouse