Procurement Administrator

Tsebo Group; eMalahleni; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading workplace management solutions provider is looking for a detail-oriented Procurement Administrator to join the team in eMalahleni. The successful candidate will provide administrative support to the procurement team, assist with supplier compliance, maintain accurate vendor records in ERP systems, and ensure efficient stock deliveries and documentation. Candidates should have 1–2 years of experience in procurement administration, possess strong attention to detail, and communicate effectively.

Qualifications

• 1–2 years’ experience in procurement administration or a similar role.
• Catering industry experience is a plus.
• Valid driver's licence (essential for onsite duties).

Responsibilities

• Provide administrative support to the procurement team.
• Assist with supplier onboarding and compliance documentation.
• Maintain accurate vendor and item records on ERP systems.
• Support catalogue and supplier management activities.
• Prepare and analyse data for reporting.
• Manage user access and system setups on procurement platforms.
• Verify stock deliveries and resolve discrepancies.
• Assist with stock checks and documentation of received goods.

Skills

Computer literacy (MS Office – Excel, Word, SharePoint)

Attention to detail

Good communication and interpersonal skills

Organisational and documentation skills

Problem-solving skills for resolving delivery discrepancies

Education

Matric

Tertiary qualification in Procurement or Supply Chain

Tools

ERP systems (D365)

Job description

About Us

We are looking for a Procurement Administrator to join our team in Witbank, Mpumalanga. This is an exciting opportunity for a detail-oriented individual to support our procurement processes and ensure smooth operations within our Catering division.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

Duties & Responsibilities

• Provide administrative support to the procurement team and business units.
• Assist with supplier onboarding, vetting, and compliance documentation.
• Maintain accurate vendor and item records on ERP systems (D365 experience advantageous).
• Support catalogue and supplier management activities.
• Prepare and analyse data for reporting and decision-making.
• Manage user access and system setups on procurement platforms.
• Follow up on outstanding BBBEE certificates and ensure compliance.
• Assist with item creation and updates on ERP systems.
• Liaise with suppliers to resolve queries and maintain strong relationships.
• Ensure adherence to Tsebo’s procurement policies, controls, and SHEQ requirements.
• Support rebate and contract management processes.
• Be onsite during stock deliveries to verify that orders are correct, meet quality standards, and resolve any discrepancies immediately.
• Assist with stock checks and ensure accurate documentation of received goods.
• Coordinate with operations to confirm stock levels and report shortages or variances promptly.

Skills and Competencies

• Computer literacy (MS Office – Excel, Word, SharePoint).
• Familiarity with ERP systems (D365 experience advantageous).
• Strong organisational and documentation skills.
• Attention to detail and good numeracy skills.
• Good communication and interpersonal skills.
• Ability to verify stock deliveries and ensure compliance with order specifications.
• Understanding of inventory control and stock management principles.
• Problem-solving skills for resolving delivery discrepancies.
• Ability to work under pressure and meet tight operational deadlines.
• Valid driver’s licence (essential for onsite duties).
• 1–2 years’ experience in procurement administration or a similar role (Catering industry experience is a plus).

Qualifications

• Matric
• Tertiary qualification in Procurement or Supply Chain (advantageous).