Personal Assistant to Partners & Project Services Manager

BJP Chartered Accountants; Benoni; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A professional services firm in Benoni is seeking a dedicated personal assistant to partners, combining project services coordination and office administration. The ideal candidate should have experience in auditing or similar environments, possess excellent communication skills, and be highly organized. Responsibilities include managing diaries, ensuring smooth operations, and interacting with clients professionally. This full-time position requires reliable transport and proximity to Benoni, focusing on maintaining high standards within the firm.

Qualifications

• Previous experience in a similar role within a professional services firm.
• Relatable to a high-pressure environment requiring engagement with clients.

Responsibilities

• Manage partner diaries and meeting schedules effectively.
• Coordinate internal deadlines and manage client communications.
• Maintain office processes and ensure operational efficiency.

Skills

Excellent written communication

Client-facing professionalism

Strong organization

High attention to detail

Education

Experience in audit/accounting/legal/professional services

Job description

Location: Northmead, Benoni, Gauteng (in-office)

Salary: Negotiable (based on experience)

Type: Full-time

About us

We are a small-to-medium audit and consulting firm with a professional services culture: deadlines matter, clients expect responsiveness, and confidentiality is non-negotiable. We need a high-calibre all-rounder who can support partners, manage internal service projects, and keep the office running smoothly.

The role (3-in-1)

This is a senior support role combining:

1. Personal Assistant to the Partners
2. Project Services / Client Services Coordination
3. Office Administration & Operations

If you’ve thrived in an audit/accounting/legal/professional services environment before, you’ll understand the pace, accuracy, and client-facing maturity required.

Key responsibilities

Partner / Executive support

• Diary and meeting management, prioritising urgent requests and shifting schedules
• Drafting professional correspondence; handling confidential information
• Preparing packs for meetings (agendas, checklists, client documents)
• Following up on delegated actions and ensuring deadlines are met

Project services / coordination

• Coordinating internal deadlines across multiple clients and teams
• Tracking deliverables, status updates, and outstanding client information
• Managing “next steps” communication with clients (professional, firm, clear)
• Supporting proposals, onboarding admin, and process/checklist adherence

Office administration

• Reception/office coordination, supplier management, basic procurement
• Filing and document control (digital and physical), version control
• Maintaining internal registers, templates, and admin processes
• Supporting team logistics (training bookings, travel, basic HR admin support)

Minimum requirements

• Previous experience in a similar role within an audit / accounting / consulting / legal or professional services firm
• Excellent written communication and client-facing professionalism
• Strong organisation, follow-through, and ability to handle pressure
• High attention to detail (you will be tested on this in the application)
• Reliable transport and ability to work in-office

Commute requirement

• You must live within a practical commuting distance of Benoni.
• In your application you must state your suburb and approximate distance/time to Benoni (Google Maps estimate).

What success looks like

• Partners feel “covered” (nothing missed, proactive reminders, clean comms)
• Client deliverables are tracked and followed up without drama
• The office runs smoothly with consistent processes and tidy documentation
• You remain calm, firm, and professional in difficult client/staff situations

How to apply

Email your application withALLof the following to [e-mail]

1) Email subject line (mandatory)

“PA-PSM-OA | Your Surname | Benoni”

2) Attachments (mandatory)

• CV (PDF)
• Cover letter (PDF)— must follow the structure below

3) Email body (mandatory)

Paste your answers to theApplication Questions(below) into the email body.

Applications missing any requirement will be rejected without feedback.

Cover letter requirements

Length: 1–2 pages, professional tone, specific examples (not generic).

Must include:

1. A 3–5 line summary of who you are and what professional-services environments you’ve worked in
2. Key moments in your experience(at least 3) relevant to:
   • Partner/executive support under pressure
   • Project/service coordination across multiple stakeholders
   • Office/admin operations and document control

3. Two difficult situations

• One difficultclientsituation
• One difficultstaff/teamsituation

For each, include

• Context (what was happening)
• Your actions (step-by-step)
• The outcome (measurable or clear result)
• What you learned / what you’d do again

4. Your suburb, distance/time to Benoni, and availability/notice period

Paragraph 4 – Logistics:

I live in [suburb], approximately [X km / X minutes] from Benoni. My notice period is [X]. My salary expectation is [X].

Paragraph 8 - Confirmation

Please include the following line “I confirm I read the full advert — Ref: BENONI-PA26”

Cover letter template

[Your Name and Surname]

Suburb | Cell | Email | Distance/time to Benoni

Date

BJP Chartered Accountants

Re: Personal Assistant to Partners | Project Services Manager | Office Administration

Paragraph 1 – Why this role / fit (3–5 lines):

Why you believe you are a fit for the environment or why this role is suitable to you.

Paragraph 2 – Key moment #1 (Partner support):

Describe a specific moment where you managed competing partner priorities, urgent diary changes, confidential material, and follow-ups. State the result.

Paragraph 3 – Key moment #2 (Project/services coordination):

Describe coordinating multiple deadlines, chasing client info, tracking deliverables, and keeping stakeholders aligned. State the result.

Paragraph 4 – Key moment #3 (Office/admin operations):

Describe improving a process: document control, templates, registers, supplier/admin systems. State the result.

Paragraph 5 – Difficult client situation (step-by-step):

• Situation:
• My actions:
• Outcome:
• Lesson learned:

Paragraph 6 – Difficult staff/team situation (step-by-step):

• Situation:
• My actions:
• Outcome:
• Lesson learned:

Paragraph 7 – Logistics:

I live in [suburb], approximately [X km / X minutes] from Benoni. My notice period is [X]. My salary expectation is [X].

Paragraph 8 - Confirmation

Please include the following line “I confirm I read the full advert — Ref: BENONI-PA26”