Personal Assistant

Blue Pearl HQ; Johannesburg; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading organization in Johannesburg is looking for a highly organized Personal Assistant to support the CEO. This role involves managing the CEO's diary, coordinating meetings, and organizing travel arrangements. The ideal candidate will have proven experience in a similar role, strong organizational skills, and the ability to handle confidential information with discretion. Join a dynamic environment and contribute to the executive leadership team.

Benefits

Career growth opportunities

Dynamic work environment

Exposure to strategic business operations

Qualifications

• Proven experience as a Personal Assistant or similar role.
• Ability to multitask, prioritize, and work under pressure.
• High level of professionalism, discretion, and confidentiality.

Responsibilities

• Manage CEO’s diary, ensuring efficient scheduling.
• Coordinate internal and external meetings.
• Book flights, accommodation, and ground transportation.

Skills

Organizational skills

Time-management skills

Excellent written and verbal communication skills

Problem-solving ability

Attention to detail

Tools

Microsoft Office

Google Workspace

Job description

Blue Pearl is seeking a highly organized, proactive, and detail‑oriented Personal Assistant to support the CEO. The successful candidate will play a critical role in ensuring the smooth day‑to‑day operation of the CEO’s office, managing schedules, meetings, travel, and logistics, while providing professional administrative and operational support.

Key Responsibilities

• Manage and maintain the CEO’s diary, ensuring efficient scheduling and prioritization of meetings.
• Coordinate internal and external meetings, including preparation and follow‑ups.
• Act as the primary point of contact between the CEO and internal/external stakeholders.

Meetings & Office Coordination

• Book and manage boardrooms and office meetings.
• Prepare agendas, take accurate minutes during meetings, and distribute action items.
• Ensure meeting logistics are arranged (venues, equipment, catering where required).

Travel & Accommodation

• Book flights, accommodation, and ground transportation for the CEO.
• Manage travel itineraries and ensure seamless end‑to‑end travel arrangements.

Events & Logistics

• Coordinate logistics for company events, workshops, and executive functions.
• Liaise with vendors, venues, and service providers to ensure successful event execution.

Administrative Support

• Handle confidential and sensitive information with discretion.
• Assist with general office administration duties as required.
• Support ad‑hoc tasks to ensure the smooth running of executive and office operations.

Requirements

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Strong organizational and time‑management skills.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and work under pressure.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office / Google Workspace tools.
• Strong attention to detail and problem‑solving ability.
• Desirable Skills & Attributes
  • Experience supporting C‑level executives.
  • Event coordination or logistics experience.
  • Proactive, self‑driven, and solution‑oriented mindset.
  • Ability to work independently and collaboratively.

Why Join Blue Pearl

• Opportunity to work closely with executive leadership.
• Exposure to strategic business operations.
• Dynamic, fast‑paced, and professional environment.
• Career growth and development opportunities.