Personal Assistant : Office of the Head of Department

Western Cape Government; Cape Town; On-site; ZAR 150,000 - 200,000; Full time

Job summary

A regional government authority in Cape Town is seeking a secretary to provide comprehensive administrative support to the Head of Department (HOD). Ideal candidates should have an accredited secretarial diploma, significant experience in support services, and knowledge of public service systems. This role involves managing meetings, budgets, and relevant documentation. Competitive salary offered, with additional assessments required during the selection process.

Qualifications

• Minimum of 3 years relevant experience in rendering support services to senior management.
• Knowledge of public service procedures and administrative processes.
• Familiarity with relevant legislation and policies.

Responsibilities

• Provide secretarial and receptionist support to the HOD.
• Render administrative support services and manage the HOD’s budget.
• Ensure understanding of public service prescripts and policies.

Education

Secretarial diploma or administrative qualification at NQF level 5

Senior Certificate or equivalent

Tools

BAS or similar software

Job description

Minimum Requirements

Grade (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and / or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification; A minimum of 3 years relevant experience in rendering support services to senior management.

Key Performance Areas

Provides a secretarial / receptionist support service to the HOD; Renders administrative support services; Provides support to HOD regarding meetings; Supports the HOD with the administration of the HOD’s budget; Studies the relevant public service and departmental prescripts / policies and other documents and ensure that the application thereof is understood properly.

Competencies

Knowledge of the following : Relevant legislation / policies / prescripts and procedures; Functioning, systems and processes of government; Public service procedures, processes and systems; Administrative procedures and processes; General Office Administration and Database Management; Information and Record Management; Procurement and tendering processes; Financial administration; Relevant software packages and sound application of relevant computer programmes; General information support systems such as BAS (or similar).

Remuneration

R – R per annum (Salary level 7)

Notes

Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to complete a practical assessment and attend interviews on a date and time determined by the department and may also be required to undergo competency assessments / proficiency tests. The selection process will be guided by the EE targets of the employing department.