Personal Assistant

HandPicked Recruitment; Johannesburg; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A dynamic recruitment agency in Johannesburg is seeking an exceptionally organized Personal Assistant to support the Director and a high-performing team. This role demands someone proactive, detail-oriented, and able to manage multiple priorities in a fast-paced environment. The ideal candidate will thrive in structured settings, possess strong communication skills, and have at least 3 years of relevant experience. Responsibilities include managing schedules, HR administration, and office logistics. Competitive salary and full-time on-site work are offered.

Qualifications

• Must have a valid driver's license and own a vehicle.
• 3+ years of experience as a Personal Assistant or similar role.
• Must live within 20 km of Waverley, Johannesburg.

Responsibilities

• Manage the Director's diary and scheduling.
• Record, prepare, and distribute meeting minutes.
• Assist with HR administration tasks.

Skills

Strong personality

Attention to detail

Proactive

Organizational skills

Communication skills

Education

Matric

Tools

Microsoft Outlook

Google Workspace

Excel

SAGE Accounting

Monday.com

Asana

Trello

Job description

Location: Waverley, Johannesburg

Type: Full-Time - On-site

About the Role

A dynamic company in Waverley, Johannesburg is seeking an exceptionally organised, detail-driven and assertive Personal Assistant to support the Director and a small, high-performing team. They require a strong personality who is deadline-driven, proactive, and able to take charge while maintaining excellent attention to detail. This role is ideal for someone who thrives in structure, loves order, and enjoys being the backbone of a busy office environment.

Minimum Requirements

• Matric (essential)
• Own vehicle and valid driver’s licence (essential)
• Must live within 20 km of Waverley, Johannesburg
• 3+ years experience as a Personal Assistant, Office Administrator or Executive Assistant
• Advanced Microsoft Outlook experience
• Google Workspace proficiency
• Excel skills at intermediate to advanced level
• Experience with SAGE Accounting
• Experience with project management tools such as Monday.com, Asana or Trello
• Excellent verbal and written communication skills
• Exceptional attention to detail
• Highly organised, proactive, and professional
• Ability to manage multiple priorities in a fast-moving small team

Key Responsibilities

• Manage the Director’s diary, meetings, scheduling, and follow-ups
• Record, prepare, and distribute meeting minutes
• Maintain daily, weekly, and monthly operational rhythms
• Check and reconcile various checklists and spreadsheets
• Assist the team with workflow management, task coordination, and deadlines
• Perform HR administration, including leave, personnel files, onboarding, and training recordkeeping
• Process supplier invoices and assist with client invoicing
• Oversee office logistics, couriers, Uber requests, and inventory control
• Liaise between the Director and the accountant on financial processes
• Provide high-level administrative, operational, and executive support

Only shortlisted candidates will be contacted