Personal Assistant

Hr Genie; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency in South Africa is seeking an experienced Personal Assistant with excellent MS Office skills and a background in office management. The ideal candidate will have a Matric certificate and 2-3 years of relevant experience, including calendar management and appointment booking. Strong attention to detail and the ability to multitask in a fast-paced environment are essential. This role offers an opportunity to support directors and enhance office efficiency.

Qualifications

• Matric is essential.
• Experience with bookkeeping or accounting principles is advantageous.
• 2-3 years of experience as a Personal Assistant or Office Administrator.

Responsibilities

• Book, schedule, and confirm client appointments.
• Manage calendars for directors, accountants, or bookkeepers.
• Send reminders to clients.

Skills

Strong computer literacy: MS Office (Excel, Word, Outlook), Google Workspace

Excellent communication skills

High attention to detail and accuracy

Ability to multitask and work under pressure

Education

Matric

Certificate or Diploma in Office Administration, Business Administration, or related field

Tools

Accounting systems (Sage, Xero, Quick Books)

Job description

1. Qualifications

Matric (essential).

Certificate or Diploma in Office Administration, Business Administration, or related field (advantageous).

Basic understanding of bookkeeping / accounting principles (advantageous but not essential).

Strong computer literacy : MS Office (Excel, Word, Outlook), Google Workspace.

Experience with accounting systems such as Sage, Xero, Quick Books or similar (advantage).

Excellent communication and organisational skills.

High attention to detail and accuracy.

Ability to multitask and work under pressure in a deadline-driven environment.

2. Experience

2-3 years' experience as a Personal Assistant, Office Administrator, or similar role.

Experience in a bookkeeping, accounting, financial services, or professional services environment highly beneficial.

Proven experience in :

• Booking and confirming appointments.
• Managing calendars and scheduling.
• Handling monthly billing and invoicing processes.
• Following up on outstanding payments / collections.
• Administrative reporting and document management.
• Office management and staff timekeeping systems.

3. Duties & Responsibilities

Appointment & Calendar Management

• Book, schedule, and confirm client appointments.
• Manage calendars for directors, accountants, or bookkeepers.
• Send reminders to clients and ensure all meetings are prepared for.