Personal Assistant

Cletech Recruitment; Cape Town; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A recruitment agency is looking for an experienced Executive Personal Assistant to support the Managing Director and executive team in Cape Town. Responsibilities include managing day-to-day operations, scheduling meetings, and preparing correspondence. The ideal candidate will have over 10 years of experience, strong organizational skills, and be fluent in English and Afrikaans. This role requires a proactive approach and the ability to work independently.

Qualifications

• 10 years experience as an Executive PA is required.
• Ability to work independently while managing time effectively.
• Fluent in English and Afrikaans is essential.

Responsibilities

• Manage day-to-day operations of the MD and his directors.
• Schedule meetings and manage directors' diaries.
• Prepare reports and presentations.

Skills

Organisational skills

Time management

Verbal presentation skills

Writing skills

Education

National Diploma in Office Management

Tools

MS Office Professional

Job description

Introduction

Our Client has a vacancy for an Executive Personal Assistant to the Managing Director and his executive team, to be based at the Cape Town office. The successful candidate will be a dynamic and experienced individual with the ability to take responsibility and act proactively. Duties include, but are not limited to :

Duties & Responsibilities

• Manage day-to-day operations of the MD and his directors offices
• Plan & schedule meetings and appointments, and manage calendar
• Screen telephone calls, taking messages and management of Directors diaries
• Arrange video and teleconferences
• Conduct project-related research and collate documents
• Prepare and edit correspondence, reports and presentations
• Communicate with external clients and partners
• Arrange events and conferences
• Arrange catering for meetings and functions
• Processing and reconciliation of expense claims
• Occasional personal errands
• Looking after promotional material - ordering and inventory

Desired Experience & Qualification

• National Diploma in Office Management or relative qualification is a distinct advantage
• At least 10 years experience as an Executive PA
• Well-developed organisational and time-management skills & ability to work independently
• Proficient in MS Office Professional and effective verbal presentation and writing skills
• Ability to work under pressure, prioritise tasks and manage deadlines
• Maturity to handle a range of situations
• Attention to detail
• Maintain a high level of professionalism and confidentiality

NB : English and Fluent Afrikaans is essential for this position.