Payroll Officer

Intercare Group South Africa; Pretoria; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading healthcare group in Gauteng, Pretoria is seeking a Payroll Officer to manage payroll and benefits administration across multiple business units. This role requires strong experience with payroll systems, attention to detail, and the ability to handle compliance tasks effectively. The ideal candidate will have relevant payroll qualifications and at least two years of full-function payroll experience, contributing to efficient HR operations. Make a difference in a dynamic environment while supporting employees and enhancing payroll integrity.

Qualifications

• Relevant NQF 6 qualification in Payroll, HR, Finance, or related field.
• Minimum 2 years full-function payroll experience.
• Strong experience with payroll systems (Payspace essential).
• Experience with Time & Attendance systems.
• Knowledge of payroll legislation: Income Tax Act, BCEA, UIF, POPIA, NCA.
• Familiarity with SARS EasyFile, E-Filing, U-Filing, and COID systems.
• High accuracy and attention to detail.
• Strong communication and stakeholder engagement skills.

Responsibilities

• Process accurate and timeous monthly payroll for salaried employees.
• Maintain and verify employee data and resolve discrepancies.
• Administer employee benefits including Provident Fund and Medical Aid.
• Capture, maintain and reconcile Time & Attendance data.
• Perform month-end and statutory submissions.
• Maintain accurate electronic employee records and compliance documents.
• Address payroll, leave and ESS queries, provide guidance to managers and employees.

Skills

Payroll systems experience

Attention to detail

Communication skills

Time management

Problem-solving ability

Education

NQF 6 qualification in Payroll, HR, or Finance

NQF 7 qualification (advantageous)

Tools

Payspace

MS Office (Advanced Excel)

AdobeSign

Job description

Job Location : Gauteng, Pretoria

Deadline : January 31, 2026

Role Description

• The focus of the Payroll Officer position is to ensure accurate, compliant and timeous payroll and benefits administration across multiple business units. The role safeguards the integrity of payroll data, supports internal controls, maintains statutory compliance, and provides high-quality service to managers and employees while contributing to efficient HR operations.

CRITICAL OUTPUTS

• Process accurate and timeous monthly payroll for salaried employees and commission earners, including hours, overtime, commissions, deductions, new engagements, staff movements and terminations.
• Maintain and verify employee data, upload input sheets and interfaces, resolve discrepancies with managers, reconcile payrolls and prepare reports, variances, bank files and third-party payments.
• Administer employee benefits including Provident Fund and Medical Aid, handling applications, changes, withdrawals, claims and provider liaison.
• Capture, maintain and reconcile Time & Attendance data, ensure payroll alignment, import rosters and support users on system queries.
• Perform month-end and statutory submissions (SARS, UIF, COIDA), assist with audits and budgeting, manage U-Filing updates and prepare management reports.
• Maintain accurate electronic employee records, compliance documents and certificates.
• Address payroll, leave and ESS queries, provide guidance to managers and employees, handle employment confirmations and support HR administrative tasks and projects as required.

Role Requirements

• Relevant NQF 6 qualification in Payroll, HR, Finance or related field (NQF 7 advantageous)
• Minimum 2 years full-function payroll experience (3 years preferred)
• Strong experience with payroll systems (Payspace essential)
• Experience with Time & Attendance systems
• Knowledge of payroll legislation : Income Tax Act, BCEA, UIF, POPIA, NCA
• Familiarity with SARS EasyFile, E-Filing, U-Filing and COID systems
• Advanced MS Office (Advanced Excel) and AdobeSign proficiency
• High accuracy and attention to detail
• Strong communication and stakeholder engagement skills
• Ability to manage deadlines, multiple priorities and work under pressure
• Strong problem-solving ability and commitment to confidentiality

Closing Date : 7 Jan 2026