Payroll Manager Sandton

Swift Recruitment; Gauteng; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading recruitment agency in South Africa seeks an experienced Payroll Manager to oversee payroll operations and ensure accurate salary payments. You will manage a team, ensure compliance with legislation, and provide training for staff. The role requires over 10 years of management experience and a strong understanding of payroll systems. Competitive compensation based on experience is offered.

Qualifications

• 10+ years payroll management experience in a medium-sized organisation.
• Experience with multiple payrolls, both monthly and weekly.
• Comprehensive knowledge of payroll systems and related legislation.

Responsibilities

• Manage payroll department activities for accurate salary payments.
• Support payroll supervisor and oversee payroll team.
• Ensure compliance with all statutory payroll requirements.
• Train payroll staff and provide ongoing performance management.

Skills

Payroll management experience

Knowledge of SARS returns

Comprehensive knowledge of MIBCO agreement

Knowledge of Sage People

Intermediate financial knowledge

Education

Matric or payroll diploma

Tools

Sage VIP Payroll (People) System

Microsoft Office (advanced)

SARS online systems

ESS

Job description

Purpose of the job

Manage the activities of the payroll department to ensure accurate and timely payment of salaries and wages, ensure that all legal and legislative requirements relating to payroll are adhered to, and process all death, disability, and termination claims.

Key relationships

• Internal – HR, Finance, Management, all staff
• External – SARS, Sage / VIP, RMA, WCA, UIF, Medical Aid SP, Provident Fund(s) SP, ERS, ad hoc contractors / service providers

Duties & Responsibilities

• Completion and submission of all statutory and legislated requirements:
  • Monthly EMP
  • Annual WCA return of earnings
  • Bi‑annual SARS submissions
• Support the payroll supervisor in managing the payroll team:
  • Loading new employees
  • Ensure correct rates of pay are applied
  • Provident funds and RFI linking
  • Correct company vehicles and petrol tax
  • Correct leave methods linked
  • Relevant employees linked to ESS
  • Memo screen on payroll is used
  • Correct termination payments
  • Monthly payment reconciliations to payroll
  • Monthly payroll deduction reconciliations to actual payments
  • Bank payments loaded
  • Salary costs loaded on Salesforce for approval prior to payments
• Optimal utilisation of payroll‑related systems:
  • Linking of employees to the clocking system
  • Optimise utilisation of the online system
  • Journals posted on ACUMATICA
  • Updates on earning lines and calculation methods
  • Successful addition and set up of new companies on the payroll system
  • Successful registration of new companies for all legislative requirements
  • Sign off relevant payroll data from payroll reporting facilities
• Supply information to relevant parties:
  • Statistical reports to HR and Government (UIF etc.)
  • Weekly & monthly payroll expenditure, leave, absence statistics
  • New and ad hoc reports as requested
• Training of payroll staff:
  • Provide a training manual for new employees
  • Keep the manual updated and relevant
  • Ongoing training of new and developing team members
• Performance management of payroll staff in conjunction with the Payroll Supervisor:
  • Discipline and take corrective action according to company procedures
  • Ensure all leave forms are approved
  • Ensure ESS is used by management for leave records
  • Update time and attendance report daily to correspond with leave days taken
  • Conduct quarterly performance discussions

Desired Experience & Qualification

• Critical experience:
  • 10+ years payroll management experience in a medium‑sized organisation, working on multiple payrolls (both monthly and weekly)
  • SARS returns
  • Comprehensive knowledge of MIBCO agreement
  • Comprehensive knowledge of Sage People
  • Clocking system (ERS Biometrics) knowledge
  • Intermediate financial knowledge
• Minimum Education: Matric and/or payroll diploma or accounting
• Technical (systems) knowledge required:
  • Sage VIP Payroll (People) System
  • Microsoft (all suites) – Advanced
  • Relevant payroll system
  • SARS online systems
  • Online banking systems
  • ESS
  • WCA / RMA online

Package & Remuneration

R to R depending on experience.