Operations Coordinator

Office Beacon LLC; Remote; ZAR 200 000 - 300 000; Part time

Job summary

A collaborative leadership organization is seeking a proactive Operations Coordinator to support senior leadership in a dynamic, flexible part-time role. Responsibilities include coordinating meetings, managing communications, and organizing events, all while ensuring smooth operations. Candidates should possess strong organizational skills, proficiency in tools like Google Workspace and CRM systems, and thrive in a fast-paced environment. This role is ideal for those who enjoy autonomy and making a meaningful impact while supporting leadership.

Benefits

Professional development opportunities

Competitive salary

Performance-based incentives

Qualifications

• 3+ years in operational, administrative, or project coordination roles.
• Exceptionally organized and detail-oriented.
• Proactive, resourceful, and able to manage multiple priorities.

Responsibilities

• Support the Chair in meeting preparation and follow-up.
• Coordinate member and guest speaker communications.
• Organize event planning from venue coordination to materials.

Skills

Organizational skills

Proficiency in Google Workspace

Experience with CRM systems

Strong communication skills

Experience with AI tools

Tools

Google Workspace

Microsoft Office

Canva

Notion

ChatGPT

Job description

Job Title

Operations Coordinator

Job Summary

OB is seeking a highly organized, proactive Operations Coordinator to support the day-to-day operations of a growing executive leadership and peer advisory organization. This role works closely with senior leadership to ensure meetings, events, communications, and internal systems run smoothly behind the scenes. The ideal candidate is detail-oriented, tech-savvy, and enjoys creating structure, anticipating needs, and supporting leadership in a fast-paced, mission-driven environment. You’ll play a key role in coordinating executive meetings and events, managing communications and calendars, supporting recruitment and CRM activities, and assisting with marketing and operational initiatives.

This is a flexible, part-time opportunity for a self-starter who values autonomy, professionalism, and making a meaningful impact within a collaborative leadership community.

Responsibilities

• Support the Chair in meeting preparation and follow-up (agendas, speaker materials, handouts, goals booklets, slide decks, notes, etc.)
• Coordinate member and guest speaker communications, scheduling, and logistics
• Organize event planning — from venue coordination to materials and member reminders
• Manage recruiting outreach, profiling prospects, organizing campaigns, collecting contact information, scheduling candidate interviews, and maintaining the CRM
• Keep calendars, email, files, and systems organized and current
• Use AI tools (ChatGPT, Notion AI, etc.) to manage projects and tasks, create and improve templates, and anticipate needs
• Facilitate marketing communications including posts, creating materials and sending newsletters
• Handle confidential information with professionalism and discretion
• Contribute ideas to improve efficiency and member experience

Qualifications

• 3+ years with strong performance in an operational, administrative, or project coordination role
• Proficiency with tools like Google Workspace, Canva, Notion, CRM systems, Microsoft Office, and/or AI tools (ChatGPT, Notion AI)
• Experience supporting leadership, consulting, or client service organizations is a plus
• Exceptionally organized and detail-oriented, with strong follow-through
• Proactive and resourceful — you see what needs to be done and make it happen
• Tech-comfortable: you easily learn new tools and systems
• Strong written communicator with excellent judgment
• Enjoy supporting others and being the reliable “go-to” person
• Thrive in a flexible, fast-paced, small-business environment
• Able to work independently and manage multiple priorities
• Professional, trustworthy, and comfortable handling confidential work

Benefits

• Opportunity to work with a dynamic team in a growth-oriented environment.
• Access to professional development and training opportunities.
• Competitive salary and performance-based incentives.

This position is ideal for a highly organized, self-motivated professional who enjoys supporting senior leadership and keeping operations running smoothly behind the scenes. It suits someone who thrives in a flexible, part-time environment, works well independently, and is comfortable juggling multiple priorities. The role is a great fit for an operations coordinator, executive assistant, or administrative professional who is tech-savvy, detail-oriented, and proactive, and who values meaningful work, autonomy, and contributing to a purpose-driven organization If this is you then we’d love to hear from you!

Please note: Hours are between 3pm (SAST) - 3am (SAST)