Online Virtual Assistant

Mashreq Bank; South Africa; Remote; ZAR 50,000 - 200,000; Full time

Job summary

A dynamic team is seeking a highly skilled Online Virtual Assistant to provide top-tier administrative support remotely. The ideal candidate will be organized and capable of managing multiple tasks efficiently. Key responsibilities include managing communications, scheduling, preparing correspondence, and assisting with project management. Full-time position with flexible working hours and opportunities for professional development.

Benefits

Competitive salary

Flexible working hours

Opportunities for professional development

Comprehensive health benefits

Supportive work culture

Qualifications

• Proven experience as a Virtual Assistant or in a similar role.
• Minimum of 2 years of experience in an administrative position.
• Experience managing tasks in a virtual environment is highly desirable.

Responsibilities

• Manage and respond to emails and communications promptly.
• Schedule and coordinate appointments for team members.
• Prepare and edit correspondence and reports.
• Maintain digital files accurately and confidentially.
• Assist with project management tasks and track progress.

Skills

Excellent communication skills

Strong proficiency in Microsoft Office Suite

Familiarity with project management tools

Exceptional organizational abilities

Problem-solving skills

Tools

Asana

Trello

Slack

Zoom

Job description

HR Service Jobs is seeking a highly skilled and motivated Online Virtual Assistant to join our dynamic team. This role offers an exciting opportunity for a proactive individual to provide top-tier administrative and operational support remotely. The ideal candidate will be organized, tech-savvy, and capable of managing multiple tasks efficiently. This position is perfect for someone who excels in a virtual environment and is passionate about delivering exceptional service to both clients and colleagues.

Key Responsibilities

• Manage and respond to emails, phone calls, and other communications promptly and professionally.
• Schedule and coordinate appointments, meetings, and travel arrangements for team members.
• Prepare and edit correspondence, reports, and presentations as needed.
• Maintain and organize digital files and records with accuracy and confidentiality.
• Assist with project management tasks, including tracking progress and updating team members.
• Perform research and provide summaries or recommendations as required.
• Handle administrative tasks such as data entry, document management, and database updates.
• Collaborate with team members to ensure smooth and efficient workflow and address any issues or concerns.

Required Skills and Qualifications

• Proven experience as a Virtual Assistant or in a similar administrative role.
• Excellent communication skills, both written and verbal.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
• Familiarity with project management tools (e.g., Asana, Trello) and communication platforms (e.g., Slack, Zoom).
• Exceptional organizational and multitasking abilities with keen attention to detail.
• Ability to work independently and manage time effectively.
• Strong problem-solving skills and a proactive approach to tasks.

Experience

• Minimum of 2 years of experience as a Virtual Assistant or in a relevant administrative position.
• Experience working remotely or managing tasks in a virtual environment is highly desirable.
• Previous experience in supporting senior executives or managing complex schedules is a plus.

Working Hours

• Full-time position with flexible working hours.
• Availability to work across different time zones as needed.

Knowledge, Skills, and Abilities

• In-depth knowledge of virtual office management and administrative procedures.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong interpersonal skills and the ability to work effectively with diverse teams.
• Adaptability to changing priorities and a fast-paced work environment.

Benefits

• Competitive salary and performance-based incentives.
• Flexible working hours and remote work options.
• Opportunities for professional development and career growth.
• Access to comprehensive health and wellness benefits.
• Supportive and collaborative work culture.

Why Join

• Be part of a forward-thinking company that values innovation and flexibility.
• Enjoy the benefits of remote work while contributing to a diverse and dynamic team.
• Gain exposure to various projects and opportunities for personal and professional growth.
• Join a supportive environment that fosters collaboration and career advancement.

How to Apply

• Submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role.
• Applications can be sent via email to us or through our online application portal on our website.