Officer

University of the Free State; Bloemfontein; On-site; ZAR 447 000 - 563 000; Full time

Job summary

A prominent educational institution is seeking an Officer to manage academic processes and support student registration and graduation at its Bloemfontein campus. The role demands a Bachelor's degree and at least 2 years of relevant experience in a higher education setting. Key responsibilities include overseeing postgraduate applications, administering test administration, and maintaining accurate student data. The position offers a salary range between R 447,323.31 and R 562,750.48 annually, including various fringe benefits.

Benefits

Pension scheme

Medical aid scheme

Group life insurance

Housing allowance

Leave and sick leave

Service bonus

Study benefits

Qualifications

• Bachelor's degree in relevant disciplines within Economic and Management Sciences.
• Minimum of 2 years relevant experience in a higher education environment.

Responsibilities

• Administer academic processes in line with regulations.
• Lead processing of postgraduate applications.
• Coordinate student registration and graduation processes.
• Handle student curriculum queries.
• Manage departmental teaching timetabling.

Skills

Knowledge of MS Word

Knowledge of Excel

Knowledge of Access

Knowledge of Outlook

Knowledge of SharePoint

Knowledge of PeopleSoft

Knowledge of RIMS

Knowledge of Blackboard

Education

Bachelor’s degree on NQF Level 7

An Honours degree on NQF Level 8

Job description

Overview

Job Title: Officer (post level 11) (Job ID 6333). Organizational Unit: University of the Free State -> Faculty of Economic and Management Sciences -> Department Industrial Psychology. Location: Bloemfontein Campus - Bloemfontein, FS ZA (Primary). Contract Type: Permanent. Occupational Level: Semi-Skilled. Closing Date: 26 January 2026.

Duties and responsibilities

• Administer academic processes in line with faculty and institutional regulations.
• Lead and coordinate the processing of postgraduate applications, ensuring compliance and accurate record-keeping.
• Coordinate the student registration and graduation processes, in liaison with the Faculty Office.
• Responsible for handling student curriculum queries.
• Coordinate the appointment of markers, in collaboration with the module lectures.
• Handle test and examination administration, which includes booking of test venues, and appointment of test invigilators.
• Capture and verify assessment marks, compile reports, and prepare documentation for Faculty Examination Boards.
• Maintain accurate student data on institutional systems.
• Serve as the first point of contact for student queries and curriculum advice.
• Manage the departmental teaching timetabling in coordination with the Faculty Teaching and Learning Office.
• Provide administrative support for key departmental meetings and committees, including agenda preparation, minute-taking, and follow-up.
• Maintain central academic administrative documentation and filing systems.
• Liaise with Faculty and institutional support units to ensure compliance with administrative and academic procedures.
• Support departmental data collection and reporting processes.
• Participate in faculty marketing and recruitment activities, including open days and postgraduate information sessions.
• Assist in the preparation of departmental academic materials for promotional events.
• Support departmental quality assurance and audit preparation through accurate academic recordkeeping.
• Maintain academic administrative documentation for programme reviews and reports.
• Identify opportunities for process improvements in consultation with the Faculty Office.

Inherent requirements

• Bachelor’s degree on NQF Level 7 in one of the Faculty of Economic and Management Sciences disciplines.
• A minimum of two (2) years of relevant work experience in a higher education environment, related to the duties and responsibilities.

Recommendations

• An Honours degree on NQF Level 8 in one of the Faculty of Economic and Management Sciences disciplines.
• Knowledge of MS Word, Access, Outlook, Excel, PeopleSoft, SharePoint, RIMS, and Blackboard.
• Knowledge of the Faculty’s curricula, Faculty and UFS General Rules.
• A sound knowledge of the Acts that impact the Higher Education sector.
• Knowledge of university systems, policies, and procedures.

Competencies

• Required competencies: Results Orientated; The ability to cope with a frequently changing environment and to adapt to evolving situations; The ability to be reliable, responsible, dependable and to fulfil obligations.
• Strategic Thinking: The ability to deal with several activities at a time; The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
• Business Acumen: The ability to adhere to rules and strictly follow work regulations; Knowledge of MS Word, Access, Outlook, Excel, Peoplesoft, Sharepoint, RIMS, and Blackboard.
• Leading: The ability to lead, take charge of situations, and offer opinions and directions to others; The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
• Building Coalitions: The ability to be sensitive and understanding to the needs and feelings of others; The ability to interact with others and establish personal connections with people.

Assumption of duties

As soon as possible.

Closing date

26 January 2026

Salary

The annual remuneration package, including benefits is R 447,323.31– R 562,750.48 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits

Subject to specific conditions: pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries

For enquiries, please contact 051 401 2558 or email [e-mail] or [e-mail]. Additionally, contact 051 401 9810 / 9813 / 9814 for assistance.

General

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from designated groups including candidates with disabilities. Our Employment Equity Plan is available at: EEA13Report_UNIVERSITY OF THE FREE STATE FINAL SEP 2025.pdf

POPIA and right to apply

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

Note

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. If you are not contacted within six weeks of the closing date, you may assume that your application was unsuccessful.