Office Manager Engineering Company

Bright Search Recruitment (Pty) Ltd; Centurion; On-site; ZAR 400 000 - 500 000; Full time

Job summary

A leading recruitment firm in Centurion is seeking an Office Manager to ensure smooth daily operations and provide administrative support to the engineering team. The ideal candidate will have 3–5 years of experience, strong organizational skills, and proficiency in Microsoft Office. Responsibilities include managing office systems, supporting HR administration, and liaising with suppliers. This role requires strong attention to detail and the ability to multitask effectively. Standard business hours with occasional overtime may be required.

Qualifications

• Minimum 3–5 years’ experience as an Office Manager or Senior Administrator.
• Strong understanding of office systems and administrative processes.
• Experience working in engineering or project-based environments is advantageous.

Responsibilities

• Oversee daily office operations and ensure a professional working environment.
• Manage administrative systems, filing, and document control.
• Provide administrative support to engineers and management.
• Coordinate meetings and manage calendars.
• Handle procurement of office supplies and consumables.
• Liaise with suppliers and manage service agreements.
• Assist with project administration tasks.
• Manage basic financial administration and liaise with accountants.
• Support HR administration such as staff records and leave management.
• Ensure compliance with company policies and regulations.
• Manage office budgets and monitor costs.
• Handle client communication professionally.

Skills

Excellent organisational and time management skills

Strong attention to detail

Proficient in Microsoft Office

Good financial and numerical understanding

Strong communication skills

Ability to work independently

Professional and reliable

Education

Diploma or degree in Office Administration or related field

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

SUMMARY

The Office Manager is responsible for the smooth and efficient day-to-day running of the office, providing administrative, operational, and financial support to the engineering team and management. This role acts as the central coordination point between staff, suppliers, clients, and service providers.

KEY RESPONSIBILITIES

• Oversee daily office operations and ensure a professional, organised working environment.
• Manage administrative systems, filing, document control, and record keeping in line with company and project requirements.
• Provide administrative support to engineers, project managers, and senior management.
• Coordinate meetings, prepare agendas, take minutes, and manage calendars.
• Handle procurement of office supplies, PPE, and general consumables.
• Liaise with suppliers, contractors, and service providers and manage service agreements.
• Assist with project administration, including document submissions, reports, and compliance documentation.
• Manage basic financial administration including invoicing support, purchase orders, expense tracking, and liaison with accountants.
• Support HR administration such as staff records, leave management, onboarding, and training coordination.
• Ensure compliance with company policies, health and safety requirements, and industry regulations.
• Manage office budgets and monitor costs to ensure efficiency.
• Handle general correspondence, calls, and client communication professionally.

QUALIFICATIONS AND EXPERIENCE

• Diploma or degree in Office Administration, , or a related field.
• Minimum 3–5 years’ experience as an Office Manager or Senior Administrator, preferably in an engineering, construction, or technical environment.
• Strong understanding of office systems and administrative processes.
• Experience working with engineers, technical teams, or project-based environments is advantageous.

SKILLS AND COMPETENCIES

• Excellent organisational and time management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Proficient in Microsoft Office (Word, Excel, Outlook; Project or similar tools advantageous).
• Good financial and numerical understanding.
• Strong communication and interpersonal skills.
• Ability to work independently and take initiative.
• Professional, discreet, and reliable.

WORKING CONDITIONS

Office-based role in Centurion. Standard business hours with occasional overtime depending on project demands.