Office Admin Assistant

AIM Legal Expenses Insurance Services Ltd; Gauteng; On-site; ZAR 50,000 - 200,000; Part time

Job summary

A legal services company in South Africa is looking for an Office Admin Assistant for a temporary position. Responsibilities include greeting clients, managing telephone calls, updating database information, scheduling appointments, and preparing reports. Candidates should be organized and professional, with good interpersonal skills.

Responsibilities

• Greet clients and attend to queries in a friendly and professional manner.
• Direct incoming calls and take telephone messages.
• Update details on the database.
• Book appointments, make travel arrangements, and handle other admin duties.
• Prepare weekly and monthly reports.
• Attend to posting of legal letters and other correspondence.
• Attend to the digital indexing of correspondence.

Job description

Overview

Job Title: Office Admin Assistant

Location: Legal Call Center

Salary Grade: Admin Clerk Grade

Reporting to: Branch Manager

Reporting staff: None

Type of Position: Temporary

Working hours: Mondays to Fridays from 08h00 – 16h30; Alternate Saturdays from 09h00 – 12h30

Responsibilities

• Client Liaison: Greet clients and attend to queries in a friendly and professional manner.
• Telephone Management: Direct incoming calls and take telephone messages.
• Data Capturing: Update details on the database.
• Diary Management and Other Administration: Book appointments, make travel arrangements, and handle other admin duties.
• Reporting: Prepare weekly and monthly reports.
• Positing: Attending to posting of legal letters and other correspondence
• Indexing: Attending to the digital indexing of correspondence