Legal Admin Support

Motor Industry Bargaining Council; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A prominent industry council in South Africa is seeking a Legal Administrative Officer. This role involves managing legal files, assisting clients with queries, and ensuring timely documentation is submitted. The ideal candidate should possess excellent communication skills, the ability to handle pressure, and a meticulous approach to tasks. Experience in a similar position and strong interpersonal skills are essential. The position is based in Gauteng and offers a collaborative work environment.

Qualifications

• Strong communication skills essential for liaising with various stakeholders.
• Ability to cope with high-pressure situations and meet tight deadlines.
• Meticulous nature in carrying out instructions and tasks.

Responsibilities

• Manage legal files efficiently and maintain documentation.
• Assist clients with legal matters and queries.
• Compile and prepare necessary legal applications.

Skills

Excellent verbal and written communication

Excellent filing skills

Ability to withstand pressure

Problem-solving abilities

Interpersonal skills

Customer service orientation

Team player

Attention to detail

Job description

Duties And Responsibilities

• Opening, drawing and maintaining of legal files
• General admin
• Coordinates the legal administrative process in any claims instituted as a result of legal action
• Compile, types and collate relevant documentation pertaining to all legal matters
• Compiles reports for the Legal Officer
• Submit required documentation timeously to the relevant departments
• Liaise with Internal Departments, DRC Members, SSC & DRC on referred cases.
• Prepares letters for communication and correspondence with Establishments, Unions, SSC & DRC.
• Compile Section 143 & 142A applications and send documents of to the DRC/SSC for certification award and issuing of Execution.
• Assist telephonic and walk in clients with queries on Legal matters.
• Assist members with completion of contingency claim forms.
• Help out when needed at Reception
• Debt collection on legal cases
• Processing of underpayments

Knowledge / Experience / Skills / Abilities

• Excellent verbal and written communication
• Excellent filing skills
• Ability to withstand pressure and provide the internal clients/customers with above average services
• Ability to overcome obstacles and meet targets and deadlines, thereby producing the specified results
• Ability to work independently and use initiative along with problem solving abilities
• Ability to build strong effective relationships with all stakeholders, ie existing clients and potential
• Clients as well as internal stakeholders, ie colleagues and management
• Adopt appropriate interpersonal style in achieving task accomplishment, modifying behavior according
• to tasks and individuals involved
• Must be a good team player and achieve objectives as set out by supervisor
• Must be meticulous in carrying out tasks/instructions etc
• Must have interpersonal and telephone etiquette skills
• Must have good listening skills and attention to detail
• Basic report writing skills
• Work well under pressure and work well in a team.