JUNIOR SOURCING ASSISTANT to be based in Bellville, Cape Town

Mint Kulca; Cape Town; Hybrid; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic sourcing firm in Cape Town is seeking a Junior Sourcing Assistant to support day-to-day candidate management and administrative tasks. The ideal candidate is detail-oriented and proactive, enjoys interacting with candidates, and is ready to work in a fast-paced environment. This role offers the opportunity for growth within sourcing, backed by strong training and support during a 3-month probation period, transitioning into a hybrid working arrangement based on performance.

Benefits

Hybrid working arrangement post-probation

Supportive training environment

Qualifications

• At least 6–12 months experience in an administrative or customer service role.
• Strong verbal and written communication skills.
• Comfortable working with computers and learning new systems.

Responsibilities

• Make screening calls to candidates.
• Capture accurate notes after each call.
• Update and maintain candidate profiles.

Skills

Attention to detail

Strong communication skills

Proactive support

Task management

Computer literacy

Education

Grade 12 / Matric

Tools

MS Word

MS Excel

MS Outlook

Job description

SUMMARY

JUNIOR SOURCING ASSISTANT to be based in Bellville, Cape Town

We are looking for a detail-oriented and proactive JUNIOR SOURCING ASSISTANT to join our team and support our Sourcing Lead with day-to-day candidate management and administrative tasks.

This is an excellent opportunity for someone who enjoys structure, extensive candidate interaction, and operational support work.

This role is ideal for someone who wants to grow steadily within sourcing over time - not someone looking to move into HR, full-cycle recruitment, or generalist roles.

WHAT YOU CAN EXPECT

• A supportive environment with ongoing on-the-job learning
• Clear processes and guidance from an experienced Sourcing Lead
• The opportunity to deepen your skills within candidate sourcing over time (but not HR)
• Stable, structured responsibilities in a fast-paced, high-pressure, deadline-driven environment

WHY WORK FOR US

We’re not everyone’s cup of tea - and that’s okay.

If you share our excitement and passion for what we do, enjoy being part of a growing, evolving business, and want to work in a close-knit, all-female team built on trust, transparency, and collaboration, you’ll feel at home here.

Our environment is fast-paced and ever-changing. Most days require adaptability, initiative, and the ability to think on your feet - this is not a role for someone who needs rigid structure or predictability.

We value open communication, honest feedback, and creative thinkers who want to add real value to our products, services, and ways of working.

If you thrive in change, enjoy contributing ideas, and want to grow alongside a small but driven team, this could be the right fit for you.

POSITION INFO

IF YOU HAVE THE FOLLOWING QUALITIES, THEN THIS ROLE IS FOR YOU :

WHO YOU ARE :

• Is confident on the phone and comfortable engaging with large volumes of candidates
• Is inquisitive and able to draw out clear, factual information
• Can take clear, detailed, and objective notes consistently
• Enjoys administrative work, organisation, and structure
• Has strong attention to detail, accuracy, and consistency in documentation
• Can prioritise tasks and manage a fast-paced workload
• Is comfortable remaining in a support role long-term, with future growth within sourcing (not HR)
• Works well independently and takes initiative
• Has basic computer literacy and can learn new systems quickly

Previous recruitment or sourcing exposure is beneficial but not essential. We are open to junior candidates with the right attitude and work ethic.

WHAT YOU BRING

To thrive in this role, you bring structure, care, and a strong sense of ownership to everything you do.

Planning & Organisation

You plan ahead, manage your time effectively, and keep work structured and on track. You set clear priorities, organise tasks efficiently, and ensure everything needed to do the job is in place and delivered on time.

Service Orientation

You genuinely enjoy supporting others and take pride in delivering a positive experience. You see yourself as a service partner to candidates and colleagues, proactively helping remove obstacles and supporting others in achieving their goals.

Strong Listening Skills

You listen attentively and with intent. During screening calls and interactions, you ask thoughtful questions, adapt your responses, and ensure information is captured accurately without making assumptions.

Dutyfulness

You follow processes, honour commitments, and take responsibility for the quality of your work. You are disciplined, reliable, and see tasks through to completion with care and accountability.

Accuracy & Attention to Detail

You work in an orderly, detail-focused way and take pride in getting things right the first time. You consistently check your work, prevent errors, and ensure information is handled accurately from start to finish.

Results-Oriented

You are motivated by achieving objectives and delivering outcomes. You stay focused even when challenges arise, work toward clear goals, and take ownership of seeing work completed on time.

Initiative

You don’t wait to be told what to do. You identify opportunities, take action proactively, and are open to starting new tasks, suggesting improvements, and driving work forward.

Analysing & Forming Opinions

You approach problems thoughtfully and systematically. You gather information, identify root causes, and draw logical conclusions that support sound decision-making.

THE MINIMUM REQUIREMENTS FOR THE ROLE ARE

To be considered for this role, you must meet the following minimum requirements.

• Grade 12 / Matric WITH at least 6–12 months experience in an administrative, customer service, call centre, or similar support role (Recruitment / sourcing exposure is a bonus but not essential)
• Strong verbal communication skills and confidence on the phone, AS WELL AS solid written communication skills for capturing notes and updating profiles
• Comfortable working with computers and able to learn new systems quickly WITH working proficiency on MS Word, Excel and Outlook.
• Willingness to work in a high-volume, fast-paced and deadline-driven environment
• Reliable, punctual, and dedicated to maintaining consistent productivity throughout the day
• Highly beneficial if you are able to touch type

DUTIES WILL INCLUDE

In this role, you will provide essential support to our Sourcing Lead, including :

• Making large volumes of initial screening calls to candidates
• Capturing in-depth, accurate, and structured notes after each screening call
• Updating and maintaining candidate profiles in the database
• Uploading and organising candidate documentation
• Managing ad responses and shortlisting suitable profiles
• Ensuring recruitment systems and databases are accurate and up to date
• Handling general administrative and ad hoc tasks to support the sourcing function and the team
• Assisting with coordination tasks as needed

PLEASE NOTE: This is not an interviewing or HR advisory role. You will not conduct full interviews, complete reference checks, or perform any senior recruitment functions.

OUR PERKS

Hybrid Working Arrangement

This role is office-based during the 3-month probation period to ensure proper training, support, and integration into our sourcing processes.

After successful completion of probation – and subject to performance, reliability, and meeting role expectations – the position can transition into a hybrid working arrangement (a combination of office and remote work).