Junior Project Manager & Administrator

Mindworx Consulting; Johannesburg; On-site; ZAR 250,000 - 300,000; Full time

Job summary

A consulting firm in Johannesburg seeks a Junior Project Administrator to support operations by coordinating projects related to client service portals and managing compliance documentation. Ideal candidates will have a diploma in project management or related fields and 1-2 years of relevant experience. Strong organizational skills and attention to detail are essential for this role, which offers the opportunity to impact digital transformation and regulatory compliance.

Qualifications

• 1–2 years of experience in administration, project support, or compliance.
• Exposure to education, training, or SETA-related environments preferred.

Responsibilities

• Assist in planning, scheduling, and monitoring projects.
• Manage learnership documentation for compliance with SETA and QCTO.
• Provide administrative support for the client service portal.
• Assist in identifying manual tasks for automation.

Skills

Organisational skills

Project management methodologies (Agile, Waterfall)

Knowledge of SETA and QCTO compliance requirements

Proficiency in MS Office

Attention to detail

Communication skills

Ability to multitask

Education

Diploma or Degree in Project Management, Business Administration, Information Systems, or related field

Tools

MS Teams

SharePoint

Power BI

Job description

Summary

The Junior Project Administrator will support operations by coordinating projects related to client service portals, managing learnership documentation to ensure compliance with SETAs and QCTO requirements, and assisting internal digitization pods with the automation of manual administrative tasks. The role is designed for an organised, detail-oriented individual with an interest in project management, digital transformation, and regulatory compliance.

Key Responsibilities

Project Coordination and Administration

• Assist in planning, scheduling, and monitoring small to medium projects related to the client service portal and academy operations
• Support internal digitization pods by documenting processes, tracking progress, and escalating issues to senior project managers
• Maintain project documentation, including status reports, risk registers, and action logs
• Coordinate meetings, prepare agendas, and follow up on assigned tasks

Compliance and Documentation Management

• Manage and track learnership documentation to ensure compliance with SETA and QCTO standards
• Work closely with assessors, moderators, and learners to ensure accurate submission and timely record-keeping
• Perform regular audits of documents and systems to confirm accuracy and compliance
• Support external audits and reporting requirements

Client Service Portal Support

• Provide administrative support for the client service portal, ensuring accurate learner and programme information is updated
• Troubleshoot and escalate portal-related issues to relevant technical teams
• Support clients, learners, and internal staff with queries related to the portal

Process Automation and Digitization

• Assist in identifying manual tasks within academy operations that can be automated
• Support testing and rollout of digital solutions developed by the digitization pods
• Document new workflows and train internal users where required

Skills and Competencies

• Strong organisational and administrative skills
• Basic understanding of project management methodologies (Agile, Waterfall)
• Knowledge of SETA and QCTO compliance requirements (advantageous)
• Proficiency in MS Office and willingness to learn project management / digitization tools (MS Teams, SharePoint, Power BI, or workflow automation tools)
• Strong attention to detail and accuracy
• Good communication and interpersonal skills
• Ability to multitask and manage deadlines effectively

Qualifications and Experience

• Diploma or Degree in Project Management, Business Administration, Information Systems, or related field
• 1–2 years of experience in administration, project support, or compliance (internship / graduate programme included)
• Exposure to education, training, or SETA-related environments (preferred)